Payroll Administrator

We're seeking an experienced Payroll Administrator with a strong background in construction payroll to manage complex, multi-state payroll operations including union payroll, certified payroll reporting, and prevailing wage compliance. This role requires precision, deep knowledge of construction-specific payroll requirements, and the ability to manage competing deadlines across multiple jurisdictions.

• Process weekly/bi-weekly multi-state payroll for union and non-union field and office employees
• Prepare and submit certified payroll reports (WH-347 or state equivalents) in compliance with Davis-Bacon and state prevailing wage law
• Calculate and remit union fringe benefits, dues, and contributions accurately per applicable Collective Bargaining Agreements (CBAs)
• Track and apply multiple prevailing wage rates, job classifications, and fringe benefit schedules by trade, project, and location
• Manage multi-state tax withholding, unemployment insurance, and reciprocity agreements
• Reconcile payroll general ledger accounts and resolve discrepancies
• Maintain compliance with state and federal wage & hour laws (FLSA, state overtime rules, etc.)
• Coordinate with project managers and field supervisors on job costing, labor allocation, and time approval
• Respond to audits (union, workers' comp, prevailing wage) with accurate documentation
• Set up new hires, manage terminations, and maintain union hall dispatch records where applicable
• Stay current on changing state/local payroll tax and labor compliance requirements

• 3+ years of payroll administration experience in the construction industry
• Hands‑on experience with union payroll and CBA fringe benefit administration
• Experience with certified payroll and prevailing wage reporting (federal and state)
• Multi‑state payroll processing experience (tax withholding, SUI, reciprocity agreements)
• Proficiency with payroll/construction software (ADP preferred)
• Strong understanding of job costing and labor distribution
• High attention to detail and ability to manage multiple deadlines
• Advanced Excel skills

• FPC or CPP certification (Fundamental/Certified Payroll Profession)
• Experience supporting public works or government‑funded construction projects
• Familiarity with LCPtracker or similar certified payroll software
• Experience with multiple union trades/locals simultaneously