Executive Assistant

The Executive Assistant – HR & Operations provides high-level administrative and operational support to executive leadership while performing key Human Resources Generalist functions and assisting with risk management and compliance activities. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced healthcare environment. The position serves as a trusted partner to leadership, supporting efficient operations, workforce management, and regulatory readiness.

• Provide direct executive support to the executive team members, including calendar management, meeting coordination, travel arrangements, and correspondence
• Prepare agendas, meeting materials, presentations, and follow-up action items

• Manage confidential information with a high degree of professionalism and discretion
• Serve as a liaison between executives, department leaders, and external partners

• Support day-to-day HR operations including onboarding, offboarding, employee records, and personnel file maintenance
• Supports in the efforts of recruitment activities such as phone screening, interview scheduling, and offer documentation
• Assist with patient concerns, employee communications, and policy acknowledgments
• Support performance management processes, training coordination, and compliance documentation
• Serve as a point of contact for routine HR-related questions, escalating as appropriate

• Assist with executive and leadership scheduling across departments
• Support staff scheduling coordination, meetings, trainings, and compliance-related deadlines
• Track licensure, certifications, trainings, and required competencies

• Assist leadership with tracking and maintaining compliance documentation related to HR, safety, and regulatory requirements
• Support preparation for audits, surveys, and inspections (e.g., Joint Commission, state licensing)
• Maintain logs, policies, and reports related to incidents, risk events, and corrective action tracking
• Support policy review, document control, and version management

• Maintain organized digital and physical filing systems
• Support internal communications and leadership initiatives
• Assist with special projects, reporting, and process improvement efforts
• Promote a culture of accountability, confidentiality, and operational excellence

Required:

• Minimum of 3–5 years of experience in executive administrative support, HR generalist, or healthcare administration roles
• Strong knowledge of HR fundamentals, confidentiality, and professional standards
• Exceptional organizational, communication, and time-management skills
• High proficiency with Google systems and HRIS systems
• Ability to pass pre-employment drug screen
• Ability to pass criminal investigation background check

Preferred:

• Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or related field (or equivalent experience)
• Experience in healthcare, behavioral health, or hospital environments
• Familiarity with employment laws, HR compliance, and regulatory requirements
• SHRM-CP or equivalent certification (or progress toward certification)
• Experience supporting executive leadership teams

• Ability to work in an office environment for extended periods
• Ability to sit, stand, and use computer equipment for prolonged durations
• Ability to manage high levels of confidentiality and occasional high-pressure situations
• Ability to respond physically and emotionally to patients in crisis situations
• Work environment includes potential exposure to unpredictable patient behaviors

• Meaningful Impact:
  Support adolescent mental health and recovery every day.
• Growth:
  Ongoing training, professional development, and career growth opportunities within behavioral health.
• Support: A collaborative, team-based nursing model with strong RN support.
• Total Rewards:
  Competitive compensation and a comprehensive benefits package.

Ascent Behavioral Hospital is an Equal Opportunity Employer.