Assistant Project Manager - Residential Construction

Job Overview

Van Acker Construction is looking for an Experienced Assistant Project Manager (APM) to work out of our Mill Valley office.

The APM is part of a larger project team, supporting one-to-two large projects throughout all phases of construction. The role is an in-office, full‑time exempt position, Monday through Friday. The APM may be required to drive to the jobsite from time to time and must meet the Company’s driving requirements.

• Preconstruction project set-up, organization, budgeting, contract administration, and other miscellaneous preconstruction tasks.
• Construction phase bidding, scope of work assembly, distribution of bid packages, diligent follow‑up, tracking, and subcontractor bid comparisons for evaluation by Project Manager.
• Preparation of construction phase budgets, budget presentations, and entering of approved budgets in VAC’s accounting software (Timberline).
• Monthly preparation of various project status reports, job cost analysis, and budget forecasts.
• Complete subcontract administration including subcontractor change orders.
• Document management (drawings, permits, RFIs, submittals, daily field reports, safety reports, and other project documentation) as required by Owner, VAC, or the state’s Contractor’s Licensing Board.
• Preparation of monthly client pay applications, verifying and coding subcontractor invoices, collecting lien releases, and other required pay application documentation.
• Manage, log and track subcontractor certificates of insurance.
• Communicate with site office and field personnel, including site superintendent, and support site superintendent in administrative tasks as required throughout the project.
• Collect and finalize operation and maintenance data (close‑out) from subcontractors and organize into binders or electronically.

• Bachelor’s Degree in accounting, finance, or a construction‑related field (construction management, architecture, or engineering).
• Minimum 8 years of experience in the construction field in a similar capacity; must be well‑versed in construction finances.
• Strong computer skills including intermediate or advanced Excel, Google Docs, Adobe, and cloud‑based storage systems (Box and Dropbox) and billing systems (Timberline / Sage 300).
• Professionalism in dealing with architects, designers, subcontractors, consultants, craftsmen, and co‑workers.
• Independent and self‑starting with strong attention to detail and deadlines.
• Thorough understanding of math, job cost tracking, and budgeting; able to present budgets and financial information to key stakeholders.
• Motivation to continually learn and take on added responsibilities while maintaining a positive attitude.
• Looks ahead and organizes activities to stay on top of the project’s needs.
• Committed to the success of the project, teammates, and the company.
• Must live in the local area and be authorized to work in the United States.

Base salary $120k – $145k (DOE), plus annual discretionary bonus.

Group medical, vision and dental; paid time off; paid holidays; 401(k) with company contribution.

Established in 1983, Van Acker Construction is a leading high‑quality residential construction firm in Northern California. Our projects span from the Peninsula to Napa Valley, and our main office is located in Mill Valley, CA.