Recreation- Facility Specialist (20760695

Recreation - Facility Specialist )

Category Facility Services

Region Northern Bay Area

Job Type Part-Time

Close Date Until filled

$30.00-$60.00 Hourly

None

The City of Mill Valley is 14 miles north of San Francisco and 40 miles from California’s famous wine country. Mill Valley is a town with a rich and eclectic cultural history and a lively and engaged citizenry.
Mill Valley is primarily a suburban community, with distinctive residential neighborhoods representing the many eras of the town’s growth from a small mill town to the modern full-service city it is today. Our approximately 14,000 residents live in a 4.8 square mile area, although we serve as the center for a larger unincorporated Mill Valley area with more than 30,000 residents.
The City of Mill Valley has a staff of almost 150 regular employees.

The City of Mill Valley is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all.

Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.

The City of Mill Valley Arts & Recreation Department is seeking a customer-focused, organized, and dependable Recreation Specialist – Facilities to support the daily operations of the Mill Valley Community Center and other City facilities. This part-time position plays a key role in ensuring facilities are safe, welcoming, and well-prepared for community programs, rentals, meetings, and special events.

Working under the general direction of the Recreation Coordinator and Recreation Supervisor, the Recreation Specialist serves as the primary on-site lead during assigned shifts, providing exceptional customer service while coordinating facility operations and supporting part-time staff. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, communicates effectively, and enjoys working with a diverse community.

Essential Duties and Responsibilities

Responsibilities may include, but are not limited to:

• Serve as the primary on-site lead during assigned shifts, ensuring facilities operate safely, efficiently, and in accordance with Arts and Recreation policies and procedures.
• Respond to rental inquiries by phone, email, and in person, providing accurate information regarding facility availability, fees, policies, and reservation procedures.
• Process facility reservation applications, prepare rental contracts, collect required documentation, and maintain accurate reservation records.
• Coordinate room setups and breakdowns to meet the needs of rentals, programs, meetings, and special events.
• Conduct facility inspections before, during, and after events to ensure cleanliness, safety, and contract compliance.
• Open and close facilities following established operational procedures.
• Serve as the point of contact for Facility Attendants and other on-site staff during assigned shifts, providing direction and support while escalating operational concerns to supervisory staff as appropriate.
• Monitor facility use to ensure compliance with rental agreements, facility rules, and City policies, addressing issues professionally and consistently.
• Report maintenance needs, safety hazards, equipment failures, and operational concerns to the Facilities Coordinator or Recreation Supervisor in a timely manner.
• Conduct facility tours for prospective renters and community members.
• Assist with event coordination, including vendor access, deliveries, equipment setup, and customer support.
• Provide outstanding customer service to renters, instructors, volunteers, vendors, contractors, and the general public.
• Support department-wide special events and recreation programs as assigned.
• Perform other related duties as assigned.

Ideal Candidate

The successful candidate will demonstrate:

• Excellent customer service and interpersonal skills.
• Organizational skills with strong attention to detail.
• The ability to prioritize multiple tasks and adapt to changing operational needs.
• Ability to make independent decisions within established guidelines.
• Effective written and verbal…