Office Manager

Description We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting.

Responsibilities:

- Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization.

- Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed.

- Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift.

- Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments.

- Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience.

- Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities.

- Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements.

- Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination.

- Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings. Requirements - 3+ years of experience in office administration, office management, or executive support within a business environment that requires strong attention to detail.

- Demonstrated ability to manage multiple priorities, support several leaders at once, and adjust quickly to changing deadlines.

- Strong experience with scheduling, vendor coordination, office supply management, and administrative operations.

- Working knowledge of accounts payable processes, invoice review, expense tracking, and credit card reconciliation.

- Advanced communication skills with the ability to interact effectively with employees, leadership, vendors, and external partners.

- Proven discretion when handling confidential business or employee information.

- Proficiency with Microsoft Office tools such as Word, Excel, PowerPoint, Teams, SharePoint, and One Note, or the ability to transition quickly from similar platforms.

- Construction industry administrative experience, accounting exposure, or familiarity with Power BI or Visio is a plus. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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