Office Manager

Office Manager

We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting.

Responsibilities:

• Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization.
• Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed.
• Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift.
• Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments.
• Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience.
• Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities.
• Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements.
• Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination.
• Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.