Law Firm - Administrative Assistant

Job Summary

We are a small litigation law firm seeking a detail-oriented Administrative Assistant to join our firm. Applicants must have a minimum of 2 years prior law firm experience in an admin assistant or clerical position. In this role, your responsibilities will include answering phone calls, client filing (paper filing and electronic), monthly vendor bill paying, preparing monthly client billings, photocopying, document scanning, scheduling appointments, and all of the other normal responsibilities of a clerical / admin assistant in a small law firm setting.

The ideal candidate is capable of multitasking, is highly organized with excellent verbal communication skills and a friendly demeanor. Knowledge of Filevine file management software a plus.

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Competitive salary
• Opportunity for advancement
• Competitive Compensation
• Career Growth Opportunities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments
• File client materials daily (paper filing and electronic)
• Photocopying and scanning client documents
• Greeting consultations and clients
• Preparing monthly client billing statements
• Paying monthly vendor bills

• 2 years of law firm experience as an Administrative Assistant or in a similar position required
• Familiarity with standard office equipment such as printers, copiers, and coffee makers
• Computer skills and knowledge of Microsoft Word, Outlook, Excel, and client billing programs
• Highly organized with excellent time management skills and the ability to prioritize projects