Operations Coordinator​/Flex

Benefits

• Competitive salary
• Flexible schedule
• Opportunity for advancement
• Training & development
• Employee discounts

Chalk Sense, LLC is an NJ-based woman‑owned small business building a social entrepreneurship venture in the learning and enrichment space. We are looking for a motivated and community‑impact driven Operations Coordinator to join our team in building out this initiative in Millburn, New Jersey and surrounding neighborhoods.

This is a paid and hourly/flex position to help facilitate smooth operations of the project and deliver exceptional enrichment experiences to local families and communities. Expected hours may vary from 0–5 hours/week, depending on event and session needs, operational tasks, and other project requirements that may arise from time to time within the candidate’s availability preferences, capabilities, and interests. Candidates must have flexibility to be available occasionally during after‑school hours and/or weekends for events, sessions, or operational support.

• Provide customer and collaborator support, including nurturing relationships, answering questions, collecting inquiries, and ensuring positive experiences with stakeholders
• Assist with vetting and onboarding new stakeholders such as collaborators, instructors, customers, or partners
• Conduct market research and targeted outreach to support operational, business, and marketing initiatives
• Assist with marketing tasks such as content creation, social media posting, newsletter editing, or stakeholder communications as assigned
• Support event/session logistics, including coordination, ordering or purchasing supplies (reimbursed or provided), setup, decor, instruction, assistance, and/or light cleanup as needed
• Participate in feedback, planning and operational strategy input, suggesting improvements and solutions to enhance service quality and operational efficiency
• Flexible to be on‑call occasionally (flexible for availability to be adjusted by Operational Coordinator weekly) during after‑school hours and/or weekends
  , as needed for events, sessions, or operational support
• Gather, prepare, process, and/or maintain clear records, reports, or paperwork of activities, stakeholder interactions, purchases, and other operational needs
• Perform work in compliance with federal, state, and local requirements, company policies, industry best practices, and other requirements and standards, as well as evolving regulations and standards that may surface from time to time
• Organize, support, and/or join virtual and/or in‑person meetings, sessions, or events as needed from time to time
• Work individually and collaborate effectively with team members, providers, and stakeholders to meet business and stakeholder goals
• Comfortable with operational related tasks in various areas such as administrative, human resources, communications, customer service, activity coordination and execution, team building, stakeholder engagement and onboarding, providing feedback, marketing, business operations and logistics, and other ad‑hoc operational tasks that may fall under candidate capabilities and/or interests
• Perform other related duties as assigned or modified by management to support evolving operational needs

• Excellent organizational, multitasking, and collaboration skills
• Excellent communication skills and fluency in English (both verbal and writing)
• Reliable punctuality and time management, especially when supporting in‑person sessions or events in New Jersey
• Ability to adapt quickly to varied environments, stakeholders, and operational needs
• Proficiency in various mediums of communication and content formats including Microsoft Office or Google Suite, email, text messaging, phone calls, virtual meetings, documents, presentations, spreadsheets, newsletters, and social media
• Comfort interacting with individuals and groups of all ages, backgrounds, and identities
• Ability for occasional physical tasks, such as lifting supplies (up to ~10 pounds usually, potentially ~30‑40 pounds rarely), setting up materials for activities artistically and accurately,…