HR Assistant

HR Assistant

Location:

95 Old Short Hills Road, West Orange, NJ 07052

Department: HR Mobile Health

Facility: RWJBarnabas Health Corporate Services

Pay Range: $19.72 - $27.85 per hour (New Jersey)

Status:
Full‑Time

Shift: Day

Under the direct supervision of the Human Resources Manager the human resource assistant is responsible for the administrative support of day‑to‑day human resource operations.

• Answer incoming calls and provide frontline support for the Human Resources department.
• Perform HRIS data entry and maintain accurate and up to date personnel files.
• Assist employees and supervisors with basic interpretation and clarification of HR policies and procedures.
• Support new employee onboarding, including preparation for and facilitation of HR’s portion of orientation.
• Prepare and distribute offer letters to applicants as directed by the Recruitment Team.
• Track and follow up on pre employment requirements to ensure timely completion and successful clearance (eg. drug screening, HPE results).
• Issues pre employment drug screen authorization forms to all new hires in accordance with company procedures.
• Serve as the primary point of contact for all new hires throughout the onboarding process.
• Review background checks and motor vehicle reports for all new employees.
• Monitor Paylocity onboarding packets to ensure all required tasks are completed prior to orientation.
• Complete I‑9 employment eligibility verifications within Paylocity.
• Prepare, compile, and distribute the weekly orientation attendee list to ensure all relevant departments are informed in advance.
• Submit new field employees to Complicore for approval and follow up on any missing documentation or certifications required for approval.
• Maintain confidential personnel records and ensure proper documentation of personnel actions.
• Assist the HR Manager with departmental projects and initiatives as assigned.
• Enter new hire data into systems including ePro, Paylocity, Street Eagle, ems Charts, and WAWA.
• Issue ePro and ems Charts usernames and passwords for new employees.
• Record and track employee certifications in ePro, and update certification information in ePro and Complicore for compliance purposes.
• Conduct exit interviews with employees upon receipt of their resignation.
• Perform other related duties as assigned to support the HR team and organizational needs.

• Communication
• Critical Evaluation
• Relationship Management
• Ethical Practice

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms.

The employee is frequently required to stand, talk and hear.

This is a full time, hybrid position; standard work hours are Monday through Friday, from 8:00 am to 4:30 pm.

Local travel to various worksites may be required.

• High school diploma required;
  Associates degree strongly preferred.
• Previous HR experience strongly desired.
• Experience with Paylocity system and MS Office highly desired.
• Previous experience working in a Human Resources role.
• SHRM Certified Professional (SHRM CP) credential preferred, but not required.

At RWJBarnabas Health, our market‑competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our…