Facilities and I.T. Administrative Assistant

Opens:
Monday, July 6, 2026

Closes:
Monday, July 20, 2026

Status:
Regular Full-time, Non-Exempt, Benefited

Hourly Wage: $26.00

Competitive Benefits Package

Under the direction of the Facilities Director, the Facilities & I.T. Administrative Assistant provides administrative, clerical, and technical support to facilitate the efficient operation and coordination of the City's Facilities Department, including I.T. and Fleet functions.

Position(s) Supervised

This position has no supervisory responsibilities.

• Serves as the primary point of contact for the Facilities Department and provides frontline information and customer service assistance to the public, contractors, and City staff.
• Assist with computer workstation setup, public meeting streaming and recording, audio‑visual systems operations, Wi‑Fi maintenance, and the use of facility and department software applications.
• Maintain comprehensive maintenance and service calendars for Facilities, I.T., and Fleet operations.
• Perform a variety of administrative duties, including answering and directing phone calls, responding to emails, routing inquiries to appropriate staff, assisting customers, processing payments, handling incoming and outgoing mail, maintaining records and files, and providing general information.
• Assist with the administration and tracking of City technology assets, including computers, mobile devices, peripherals, software licenses, and related equipment.
• Track I.T. work orders and assist in coordinating resolutions with staff, vendors, and service providers.
• Assist with onboarding and offboarding activities, including preparing equipment, coordinating account setup requests, maintaining equipment inventories, and collecting City‑owned technology assets.
• Provide basic technical support to City staff related to hardware, software, audio‑visual equipment, videoconferencing platforms, printers, and mobile devices; elevate complex issues to appropriate personnel as needed.
• Coordinate and schedule Facilities Department meetings, trainings, and other departmental activities as assigned.
• Assist with departmental purchasing activities, memberships, subscriptions, and training registrations as assigned.
• Prepare meeting notes, track assignments, and monitor follow‑up actions resulting from Facilities Department meetings.
• Assist in the preparation of monthly reports and collect, organize, and maintain facility inspection reports and related documentation as assigned.
• Revise and maintain departmental standard operating procedures (SOPs), forms, handouts, and other department documents as assigned.
• Process and coordinate department‑related Government Records Access and Management Act (GRAMA) requests.
• Assist with records management activities for the Facilities Department, including records retention, archiving, and destruction schedules in accordance with applicable laws and policies.
• Perform other related duties as assigned.

• Education and Experience:
  • High School Diploma or G.E.D.; and
  • Two (2) years of experience in administrative support, customer service, office administration, I.T. support, facilities coordination, or related duties; or
  • An equivalent combination of education and experience sufficient to successfully perform the essential duties of the position.
• Special
  
  Qualifications:
  • Valid Utah Class D Driver's License required.
• Knowledge, Skills, and Abilities:
  • Knowledge of facilities, fleet, and information technology support principles, practices, and procedures;
  • Knowledge of modern office practices and procedures, including grammar, spelling, punctuation, business correspondence, records management, filing systems, telephone etiquette, and standard office equipment;
  • Knowledge of Microsoft Office Suite, internet applications, audio‑visual equipment, video conferencing platforms, and common business software applications;
  • Ability to operate, configure, and troubleshoot basic computer hardware, software applications, printers, mobile devices, and peripheral equipment;
  • Ability to learn and effectively utilize departmental software systems, facility management applications, and technology platforms;
  • Ability to communicate…