Department Secretary, Field Services & Educational Foundations

Department Secretary, Field Services & Educational Foundations

The Secretary/Receptionist reports to the Department Chair of Educational Foundations and provides clerical support to all faculty and staff in the Department. The position also provides clerical support to the Department of Field Services. Join Our Team at Millersville University! Annual Salary: $36,108.00 Plus a generous benefits package designed to support your well-being and future:
Comprehensive Health Coverage– Medical, dental, and vision insurance Group Life Insurance Retirement Plans– Choose from two excellent options Tuition Waiver– Invest in your education or your family's Paid Time Off– Vacation, sick leave, and holidays to recharge Full Benefits Summary (PDF) Why Millersville? Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania's State System of Higher Education.

We're known for:
Strong student-faculty connections 70+ undergraduate and 24 graduate programs A stunning campus and vibrant community Outstanding job placement for graduates With over 66,000 alumni across the globe, our impact is far-reaching—and growing. Our Mission & Values:
At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion. We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community. Equal Opportunity for All:
Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.

Duties and Responsibilities
- Perform clerical work for department chair, faculty, and staff. Greet visitors to the program(s). Answer and screen phone calls. Take and deliver phone or email messages. Maintain: appointment and meeting schedules. Inventory of office supplies and office equipment. Maintain and order office or computer supplies to support efficient office management. Attend meetings as needed, type/distribute agendas and minutes, reports, proposals, and other written communication.

Prepare faculty/staff requests, i.e., travel arrangements and reimbursement claims. Serve as department leave clerk for faculty and staff. Transfer data to a digital database and verify the accuracy of the input data. Review submitted documents for validation. Resolve discrepancies in information (with students and others, as needed). Organize/Input existing data in a spreadsheet. Maintain confidentiality and security of all records.

Assist with the execution of department events. Schedule meetings/events and make necessary preparations, including materials needed ahead of time, catering, Audio/Visual needs, set-up, etc. Complete payroll for GA's/student workers and submit to department chair or director for review in a timely manner. Conduct on-the-job training for student workers, instructing students in Banner, Hyperion, proper office protocol, and supervising their contact with students seeking advisement or appointments.

Assist Chair in preparing budget estimates for the Academic Advisement and Student Development department annual budget proposal: compare past year uses with next year expectations, record requests from department members for future purchases, and research prices. Technical Operational Responsibilities:
Within Banner Oracle System, maintain advisor assignments for undeclared students and Exploratory Program students. Maintain, input, and update the Department of Academic and Student Development web site through Cascade Server system. This includes staff updates, departmental information updates, announcements, and deadlines. Access OnBase to validate student clearances each semester. Access Banner for data entry and Registration System inquiries, etc. Access Argos for report inquiries.

All other duties as assigned.

Required Qualifications
- Six months as a…