Administrative Support Assistant; OA

Duties

• Manage the daily administrative operations of the Executive Office, serving as a trusted advisor to senior leadership and handling highly sensitive and confidential information.
• Serve as a critical backup for civilian payroll and personnel systems globally, processing time and attendance, performance appraisals, and complex pay-related actions.
• Control the flow of information by screening incoming mail, independently drafting responses to general inquiries, and reviewing all outgoing correspondence for accuracy and formatting.
• Research and compile data from various sources to create technical reports, statistical charts, and executive briefing materials using software like Word, Excel, and PowerPoint.
• Coordinate logistics for high-level meetings and conferences, including preparing background materials, tracking agendas, recording minutes, and managing protocols for senior-level visitors.
• Arrange comprehensive travel requirements for executive staff, coordinate trip logistics, and process travel vouchers and reports upon completion of travel.

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Applicant must be a qualified typist. To be considered a qualified typist, must type at a speed of at least 40 words per minute based on a 5-minute sample with no more than three errors.

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• Current USACE Employees with Competitive Status
• Current Civilian Employees of the Organization
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, Ameri Corps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience;

if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Specialized

Experience:

One year of specialized experience which includes:
1) Assisting in the coordination of day-to-day administrative operations for an office;
2) Preparing, formatting, and routing correspondence, reports, and meeting materials;
3) Processing standard administrative actions (such as travel orders, time and attendance, or routine personnel requests) using automated systems; and
4) Gathering and assembling data from various databases to support office operations. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service, GS-06.

OR

Education:

One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as business management/administration.

OR

Combination of

Education and Experience:

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months…