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Executive Personal Assistant Bookkeeping & Travel Coordination
Job in
Milnerton, 7435, South Africa
Listed on 2026-02-25
Listing for:
West Coast Personnel
Full Time
position Listed on 2026-02-25
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Job Description & How to Apply Below
This company is looking to employ an Executive Personal Assistant with Bookkeeping & Travel Coordination experience. This is a fast-paced, hands-on role that demands exceptional organizational skills, a proactive mindset, and the ability to handle multiple responsibilities with discretion and efficiency.
Key Responsibilities:
- Executive support: Diary and calendar management, scheduling, meeting coordination
- Bookkeeping & Admin:
- Invoicing and quoting airfares, hotels, tours etc
- Managing supplier and customer invoices/statements
- Payment preparation, reconciliation, and record-keeping
- Travel & accommodation:
- Arranging domestic and international travel
- Booking accommodation, managing itineraries, travel insurance, and related admin
- Medical coordination: Scheduling appointments, managing communications and medical aid admin
- Liaison work: Acting as point of contact with suppliers, service providers, clients
- Proven experience as a PA or Executive Assistant in a high-pressure environment
- Solid bookkeeping skills with experience in invoicing, quoting, and multi-currency transactions
- Strong travel and accommodation arranging experience
- Highly organized, able to manage and prioritize multiple tasks efficiently
- Honest, reliable, and discreet with a strong sense of accountability
- Portuguese speaking (Portugal dialect preferred) would be a preference
- Own reliable vehicle and valid driver's license
- Mid 30’s & 40’s, energetic, professional preferred due to the role’s pace and flexibility
Additional Details:
- Full-time position
- Based in Sandown, Milnerton
- Some flexibility with hours and occasional travel required
- Immediate start preferred
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