Accounts Payable Specialist

Overview

With over 55 years of experience and a team of 450+ employees, Preston Companies is built on a foundation of Quality, Integrity, and Service. At Preston Pipelines, we deliver reliable underground utility installations for projects of all sizes, supported by skilled teams and modern, sustainable equipment. Your success matters. We offer a collaborative, inclusive work environment with opportunities for growth, professional development, and work-life balance—so you can build a rewarding career while making a real impact.

Preston Companies is proud to be recognized as a 2025 Bay Area Best Places to Work winner by the San Francisco Business Times and the Silicon Valley Business Journal—marking our fifth consecutive year on the list and a #4 ranking in the 100–199 employee category. This recognition reflects our strong culture and the people who make Preston a great place to work.

The Accounts Payable Specialist is responsible for overseeing and executing all facets of the accounts payable process, ensuring timely and accurate payment of vendor invoices, expense reports, and other disbursements. This role also serves as a key liaison between internal departments and external vendors, helping to streamline AP operations, resolve discrepancies, and ensure compliance with financial policies.

• Invoice Processing:
  Receive, review, and process high volumes of vendor invoices for accuracy, proper approval, and correct coding.
• Payment Execution:
  Schedule and prepare checks, and ACH (Portal) payments according to payment terms.
• Monitor and manage aged payables to avoid late fees and maintain vendor relationships.
• Vendor Management:
  Respond to vendor inquiries and resolve discrepancies related to payments and invoicing.
• Maintain accurate vendor records, including W-9s and tax information.
• Reporting and Reconciliation:
  Assist with monthly closing tasks, including reconciliation of AP sub-ledger to the general ledger.
• Generate reports related to payables, aging, and cash disbursements as requested.
• Compliance and Internal Controls:
  Ensure adherence to company policies, procedures, and internal controls.
• Support audits by preparing documentation and responding to auditor inquiries.
• Process Improvement:
  Identify opportunities for automation or efficiency in the AP workflow; train junior staff or provide guidance on AP best practices when applicable.

Required:

• Associate or bachelor’s degree in accounting, Finance, or related field preferred.
• 4–6+ years of AP experience, with at least 1–2 years in a senior or lead capacity.
• Strong understanding of general accounting principles.
• Experience with ERP systems (e.g., SAGE 300, Timber Scan, SAP, Oracle, Net Suite, or Viewpoint for construction).

Preferred:

• Familiarity with construction industry payables, such as lien waivers, progress billing, subcontractor invoicing.
• Experience handling multi-entity or multi-state accounts payable.
• Prior involvement with 1099 processing and year-end closing.

• Pay Range: $26-32 per hour, based on experience and role requirements
• Health & Wellness: Comprehensive medical, dental, vision, and life insurance options
• Financial Benefits: Retirement savings plans with potential employer contributions
• Paid Time Off: Paid holidays and Paid Time Off (PTO)
• Professional Development: Access to training, certifications, and opportunities for career advancement
• Employee Support: Employee Assistance Program (EAP) and wellness resources

This position requires you to be onsite, full-time at our headquarters in Milpitas. Expect to do some travel within the Bay Area.

Preston Companies is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other status protected by applicable federal, state, or local laws.

If this role sounds like a great fit, we d love to hear from you!