Recreation Administrative Assistant; PT Unbenefited

Recreation Administrative Assistant

This position provides outstanding customer service at the Recreation facilities, performing basic clerical tasks and light maintenance to ensure facilities are safe, presentable, and welcoming.

Temporary, unbenefited position; considered extra help.

• Monday through Friday with occasional nights, weekends, and holidays
• Shifts typically 4‑6 hours, ranging between 5:00 AM and 9:00 PM

• Milpitas Community Center
• Milpitas Sports Center
• Barbara Lee Senior Center
• Special Events

• Greet members of the public, visitors, delivery personnel, and employees arriving at the facility.
• Provide directions and assist with check‑in as needed.
• Respond to in‑person, phone, and e‑mail inquiries, handling routine requests promptly and professionally, routing complex inquiries to the appropriate staff member, taking messages, and following up on inquiries as needed.
• Process registration, rental, and membership transactions in the registration system and perform cashier duties.
• Maintain the office and lobby areas, including bulletin boards, literature racks, and lobby decor. Conduct data entry, generate reports, file, and retrieve files.
• Receive and distribute supply orders and maintain inventory records.
• Open and close building in accordance with established procedures.

• Minimum age at the time of hire is 18 years old.
• No work experience is required.

• Some office and/or customer service experience is preferred.
• Strong verbal and written communication skills in English.
• Conversational fluency in Spanish, Vietnamese, or Chinese preferred.

Essential duties require prolonged sitting, computer use, and telephone use in an office environment and the ability to reach, squat, lift, and carry up to 25 pounds. Work is typically accomplished in an indoor environment with heavy public contact.

• Supervision is received from a Recreation Services Supervisor, or higher, job classification.
• No supervision is exercised over others.

In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.

The City of Milpitas is an Equal Opportunity Employer.