Executive Assistant to Chief Information Officer

Job Description

We are seeking a highly organized and resourceful Executive Assistant to partner with IT leadership  this role, you will provide high-level administrative support to a Senior Vice President by managing schedules, coordinating meetings, handling communications, and ensuring efficient office operations. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment ensuring the team operates at its best.

The ideal candidate is proactive and takes initiative, is focused, and innovative. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. This dynamic role will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities. A positive attitude and a team player are a must!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Calendar Management:
  Own executive calendar; coordinate across senior executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Visa and passport processing if necessary
• Provide vacation coverage for other EAs as needed
• Coordination of staff meetings, all hands meetings, offsites including tracking of action items and follow-ups
• Manage a wide range of administrative and executive related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinate AV and IT requirements for meetings
• Reconcile expenses in a timely manner adhering to Sandisk’s global expense policies
• Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem-solving
• Assist with formatting, editing, creating and consolidation of presentations and other office documents. Advanced knowledge of PowerPoint is a plus!
• Interact regularly and build relationships with executives and colleagues across various teams
• Ability to take initiative and work independently but take direction as needed with a positive attitude

REQUIRED:

• Bachelor’s Degree (or equivalent work experience required) and 5+ years supporting an SVP
• Advanced knowledge of Microsoft 365 applications (Word, PowerPoint, Excel, Outlook and Teams)
• Experience working in a support role with C-suite administrative staff is preferred
• Primary work location:
  Sandisk Milpitas office

SKILLS:

• Great attention to detail and the maturity to manage confidential information is a must.
• Intuitive problem-solver with thoughtful anticipation of deliverables.
• Ability to prioritize and manage complex issues.
• Excellent written and oral communication skills.
• Highly organized, resourceful, and proactive in identifying better ways of achieving goals.
• Excellent time management skills.
• Collaborative style, team player.
• Demonstrates leadership.
• Enthusiastic, kind, inclusive, and ethically minded.

Sandisk is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected…