Executive Administrative Assistant

Executive Assistant to Chief People Officer (CPO)

Location:

Milpitas, CA — Onsite, 5 days per week

Employment Type:

W2 Contract, Open-Ended Assignment Pay Rate: $65–$68/hour

Position Overview

Our client, a leader in data storage solutions, is seeking an experienced and highly skilled Executive Assistant to provide strategic administrative support to the Chief People Officer (CPO). This is a highly visible role supporting a C-suite executive within a complex, global organization. The ideal candidate will bring exceptional judgment, professionalism, discretion, and self-awareness, along with a demonstrated ability to anticipate needs and manage competing priorities in a fast-paced executive environment.

Executive Partnership & Prioritization

• Serve as a trusted partner to the Chief People Officer, helping manage priorities and executive commitments.
• Anticipate needs, identify potential challenges, and proactively resolve issues.
• Act as an extension of the executive in coordinating workflows, communications, approvals, and decision-making cadence.
• Exercise sound judgment when balancing competing priorities and confidential matters.

Calendar & Scheduling Management

• Manage a highly dynamic and complex global executive calendar.
• Prioritize meetings and commitments based on business objectives and executive priorities.
• Coordinate across multiple time zones and senior-level stakeholders.
• Ensure the CPO is fully prepared for meetings, including agendas, materials, and relevant background information.

Executive & Meeting Readiness

• Coordinate internal and external executive meetings, leadership offsites, organizational events, and other strategic engagements.
• Partner with internal stakeholders to manage logistics and ensure seamless execution.
• Prepare agendas, executive briefings, presentations, and supporting materials.
• Document and track key action items, decisions, and follow-up activities.

People Team & Cross-Functional Coordination

• Partner closely with People/HR leaders to support leadership operating rhythms, organizational priorities, and strategic initiatives.
• Coordinate cross-functional projects involving multiple teams and senior stakeholders.
• Support international engagements and collaborate with local country teams to build cohesive and impactful agendas.
• Track deliverables, dependencies, and commitments to ensure timely execution.

Travel Management

• Coordinate complex domestic and international travel arrangements.
• Prepare comprehensive itineraries and manage changing requirements in real time.
• Provide proactive support before, during, and after executive travel.

Operational Excellence

• Manage executive expenses, purchase orders, vendors, and relevant internal systems.
• Partner with internal technical and operational teams to improve administrative tools and workflows.
• Identify opportunities to streamline processes and improve efficiency.
• Coordinate with external vendors while ensuring alignment with internal processes and timely payment/remittance.

Strategic Project Support

• Support special projects, strategic initiatives, and executive research.
• Gather and synthesize information to support executive decision-making.
• Coordinate multiple concurrent work streams and drive projects toward completion.

• 10+ years of experience supporting C-suite or equivalent senior executives.
• Experience supporting senior leadership within a multi-billion-dollar public company or similarly large, complex global organization.
• Demonstrated ability to manage highly complex calendars, priorities, travel, meetings, and executive workflows.
• Exceptional judgment, discretion, professionalism, and ability to handle highly confidential information.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to collaborate effectively with executives, senior leaders, employees, administrative professionals, and external stakeholders.
• Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel.
• Associate degree, Bachelor's degree, or equivalent professional experience.

• Previous experience supporting a Chief People Officer, CHRO, or other senior People/HR executive.
• Experience supporting executives with board-level interactions and materials.
• Experience supporting multiple senior executives.
• Experience working across international teams and time zones.
• Background within a large technology, semiconductor, or similarly complex global corporate environment is a plus.