Program Administrative Support Clerk

$26.92 - $31.31 Per hour
* * Indicates the salary listed as per the OPSEU Collective Agreement.

Ready to make a meaningful impact in Ontario's justice system?

The Vanier Centre for Women is looking for a detail-oriented and motivated Program Administration Support Clerk to join our collaborative, multidisciplinary team. In this role, you'll provide essential administrative support that helps ensure the smooth delivery of programs and services within a secure facility. This is a great opportunity to grow your skills, contribute to public safety, and be part of a professional environment that values teamwork, integrity, and continuous learning.

About the job
As a Program Administration Support Clerk, you'll play an important role in keeping information organized and flowing smoothly within the office. You'll support the team by managing documents, preparing written materials, and ensuring records are accurate and up to date.

oversee the flow of information, track documents and maintain accurate records;

gather and verify information, and liaise with appropriate contacts to obtain clarification or share information;

establish and maintain a filing system;

prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders;

proof read documents for accuracy, grammar and formatting.

What you bring to the team
Analytical, Problem Solving and Organizational Skills

You can identify and resolve administrative-related issues.

You can verify accuracy and completeness of documents, files and information, and correct discrepancies.

You can determine workload priorities and manage conflicting deadlines.

Information Management Skills

You have proven experience to oversee the flow of information and track documents.

You can establish and maintain a filing system in accordance with record management guidelines and standards.

You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information.

Computer Skills

You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information

Administrative Skills

You have proven experience working in a multi-disciplinary team environment to provide a wide range of administrative services.

You have proven experience working in a large organization or within an institutional setting.

Communication and Interpersonal Skills

You can communicate and work effectively within a multi-disciplinary team environment

You have excellent writing skills to prepare written correspondence

Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives

accessibility

Anti-Racism Policy

What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province.

We offer:

a career…