Administrative Assistant

Job Responsibilities

• Compose and type a variety of materials and documents including correspondence, memos, forms, tables, records and charts from rough drafts, general directions, or dictation; using standard computer word processing, database and spreadsheet applications. Proofread and edit final draft materials for accuracy, consistency and clarity.
• Compile data from a variety of sources such as logs, lists, invoices and treatment records, and prepare regular summary reports for use by supervisors in monitoring and tracking income, expenses and contract compliance.
• Administer or process routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth.
• Depending on area assigned, assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases.
• Maintain record keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth.
• Complete requisitions for approved office supplies, and standard department/center inventory as requested. Accept receipts and invoices for non‑routine expenditures, and obtain necessary authorizations for payment.
• Schedule meetings and appointments. Make routine travel and conference arrangements as directed.
• Serve as administrative liaison between assigned program or department and central offices and services by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures.
• Receive and screen visitors and telephone calls, and notify appropriate personnel, or record messages.
• Perform a variety of general office and administrative duties such as photocopying and assembling documents, sorting and distributing mail and faxes, storing office supplies, processing time cards for payroll, recording and typing meeting minutes, and so forth.
• Depending on area assigned, provide client services such as assisting clients with completing forms and applications for insurance or public assistance, verifying treatment funding source or insurance coverage, maintaining case files, and scheduling appointments.

• Education / experience / certifications / licensure must meet contractual requirements.
• High School Diploma or GED.
• One (1) year of administrative, clerical or office operations experience.

• Ability to communicate with others in order to gather and exchange information.
• Ability to respond to telephone inquiries, continually proofread, check and verify data from printed form and computer monitor display.
• Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a continual basis.
• Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.

• Medical, dental, and vision insurance for employees and dependents.
• Employee wellness program promoting health and fitness and offering cash‑saving premiums.
• Employee assistance programs focused on mental health.

• 403(b) Retirement Plan with 3% employer match.
• Short‑term and Long‑term Disability and Life and AD&D Insurance paid for by Gateway.
• Flexible Spending Accounts for medical and dependent care.
• Public Service Loan Forgiveness (PSLF).

• 18 paid time off days per year – accrual rates increase with years of service.
• 9 paid company holidays.
• Work‑life balance.

• Training & Development Programs.
• Tuition Reimbursement – up to $5,250 per calendar year.
• eLearning access to online courses that provide CEU’s and job‑related training.
• Clinical Supervision:
  Formal and informal guidance.

• Opportunity to make a positive impact on a marginalized population.
• Exposure to diverse patient demographics.
• Focus on driving change, tracking progress, and improving care.
• Development of skills in a unique healthcare setting.

Gateway Foundation is an Equal Opportunity

Employer:

Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.