Fiscal Affairs Clerk

General Description

Advanced and specialized work in the auditing and preparation of payroll, budget, analytical accounting analyses, and insurance reports and records.

• Prepares various tax and information returns;
• Originates, maintains, updates, tracks, verifies and ensures the accuracy of a wide variety of fiscal transactions from internal and external accounts, ledgers, logs;
• Collects monies from different divisions and districts, verifies and reconciles deposits, account balances, and other fiscal instruments within the Sheriff’s Office;
• Performs data entry of various funds and accounts into fund database;
• Writes and issues checks and receipts for a variety of accounts and funds at state and local levels;
• Tracks and verifies various purchase orders, invoices and vouchers;
• Performs various personnel transactions;
• Prepares monthly, quarterly, and annual reports of various fiscal activities as required;
• Tracks, monitors and records issuance of controlled items; maintains property records;
• Maintains confidential files in accordance with statutes;
• Performs records destruction in accordance with state statute;
• Performs clerical duties and assists with payroll functions as required;
• Performs customer service functions for agency personnel;
• Assists other departments with fiscal/payroll information;
• Maintains financial contract files;
• Assists with budget analysis/preparation;
• Reviews transactions for compliance with policies, procedures, applicable state or federal law and/or grantor contract;
• Processes payroll; maintains applicable automated files, tables, etc.;
• Maintains payroll records and deduction records;
• Verifies and records courses completed and monies paid for salary incentive;
• Performs related duties as required.

Communicate using hearing, speech, and vision skills; sit for extended periods.

Office

Standard Business English; modern office practices and procedures; policy relating to law enforcement payroll and insurance; principles and practices involved in the maintenance of payroll records; functional knowledge of Microsoft or other spreadsheet and word processing software; modern office practices and procedures; data entry equipment.

Maintain complex payroll and insurance records; understand and carry out oral and written instructions; make mathematical computations with speed and accurately analyze financial reports and records; establish and maintain effective working relationship with employees and public.

Typing and data entry equipment; operate a computer and general office equipment.

Graduation from high school or GED. Associates degree in accounting or three years experience in responsible fiscal and clerical work.

Applicant must possess a valid Florida Driver’s License at the time of hire and maintain said license throughout employment (exception may be granted to applicants who reside inside the Alabama/Florida state line). Must pass a thorough background check including Drug Screen, CVSA, and Physical exam.

Preference will be given to those who have worked in a Law Enforcement agency finance department.