Fiscal Affairs Clerk

Job Overview

Advanced and specialized work in the auditing and preparation of payroll, budget, analytical accounting analyses, and insurance reports and records.

• Prepares various tax and information returns.
• Originates, maintains, updates, tracks, verifies and ensures the accuracy of a wide variety of fiscal transactions from internal and external accounts, ledgers, logs.
• Collects monies from different divisions and districts, verifies and reconciles deposits, account balances, and other fiscal instruments within the Sheriff’s Office.
• Performs data entry of various funds and accounts into fund database.
• Writes and issues checks and receipts for a variety of accounts and funds at state and local levels.
• Tracks and verifies various purchase orders, invoices and vouchers.
• Performs various personnel transactions.
• Prepares monthly, quarterly, and annual reports of various fiscal activities as required.
• Tracks, monitors and records issuance of controlled items; maintains property records.
• Maintains confidential files in accordance with statutes.
• Performs records destruction in accordance with state statute.
• Performs clerical duties and assist with payroll functions as required.
• Performs customer service functions for agency personnel.
• Assist other departments with fiscal/payroll information.
• Maintains financial contract files.
• Assist with budget analysis/preparation.
• Review transactions for compliance with policies, procedures, applicable state or federal law and/or grantor contract.
• Processes payroll; maintains applicable automated files, tables, etc.
• Maintains payroll records and deduction records.
• Verifies and records courses completed and monies paid for salary incentive.
• Performs related duties as required.

Communicate using hearing, speech, and vision skills; sit for extended periods.

Office.

Standard Business English; modern office practices and procedures; policy relating to law enforcement payroll and insurance; principles and practices involved in the maintenance of payroll records; functional knowledge of Microsoft or other spreadsheet and word processing software; modern office practices and procedures; data entry equipment.

Maintain complex payroll and insurance records; understand and carry out oral and written instructions; make mathematical computations with speed and accurately analyze financial reports and records; establish and maintain effective working relationships with employees and public.

Typing and data entry equipment; operate a computer and general office equipment.

High school graduation or GED. Associate’s degree in accounting or three years of experience in responsible fiscal and clerical work.

Experience with a Law Enforcement agency finance department.

Health coverage with Blue Cross Blue Shield (various plans). Dental and vision coverage. Flexible Spending Plan (pre‑tax). Life and AD&D insurance. Florida Retirement System pension plan with employee contribution. Deferred compensation plan through Nationwide. Paid training and overtime opportunities. 11 paid holidays. 8 hours paid for holidays not worked. 4 hours annual leave and sick leave per pay period. 2.5× salary paid for all hours worked on a holiday.

Other benefits include tuition reimbursement, free gym facilities on‑site, free hepatitis B inoculation, free Teladoc appointments, and an employee assistance program.