Senior Administrative Assistant

Position: Senior Administrative Assistant - Curry College
Job Description:

Under the direction of the Vice President of Administration and Finance (VPA&F), the Senior Administrative Assistant provides high-level administrative support to the VPA&F by conducting research, preparing reports, handling information requests and performing a wide variety of administrative duties such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings and travel. This position also provides administrative support to the College's General Counsel.

Essential Functions:

1. Office Administration

* Responsible for managing the calendar of the VPA&F, scheduling and preparing for meetings (including travel and logistics) while interacting with a broad range of internal and external constituents.

* Works closely with the assistant to the President and with the Senior Administrative Assistants to the other members of the College's Executive and senior leadership team.

* Works independently on special projects for the VPA&F Associate Vice President of Finance for Student Financial Services and Director of Finance, which involve data gathering, research and analysis

* Tracks, processes and files correspondence including approvals and signatures

* Provide administrative support on legal matters to the General Counsel, which include transcribing dictation;

* Monitors budgets including approvals and signatures

* Serves as the office manager and helps ensure that the VPA&F and other office staff members are organized and working effectively and efficiently.

* Ensures the office remains ahead of deadlines

* Maintains the office filing systems (both paper and electronic)

* Assists VPA&F , Director of Finance and Controller in Audit preparation, Tax filings, Financial Statement distribution and Bond Compliance.

* Prepare reports, presentations, memos, and assist with departmental mailings as assigned by the VPA&F ;

* Research and prepare documentation for scheduled meetings and appointments as appropriate, prepare agenda for review as directed, ensure all meeting materials are in order.

* Performs basic accounting functions such as general ledger reconciliations.

* Maintains a high level of confidentiality of all office files, information, activities, contracts and professionalism.

Additional Functions:

* Perform other duties as assigned by supervisor or his/her designee.

* Respects and maintains confidentiality, parameters of operation, professional protocols, and individual privacy.

Requirements:

Essential Characteristics:

Successful performance of this position demands consistent demonstration of the following uncompromised performance characteristics:

* Must be proactive, self-directed, and results-oriented, with the ability to define and execute projects independently and collaboratively;

* Must possess excellent time management skills and have the ability to manage multiple projects simultaneously, set priorities, and meet deadlines;

* Must exhibit a high degree of initiative for bringing tasks to successful completion and succeeding in achieving stated goals;

* Must express oneself clearly, purposefully, and effectively, in both one-on-one and group settings, both verbally and with written context;

* Must possess healthy levels of self-motivation and self-confidence, a strategic thinking ability, "hands-on" detail orientation, a strong work ethic, and tact and diplomacy;

* Must demonstrate a genuine commitment and concern for achieving or surpassing results against legitimate and increasingly elevated standards of excellence, showing passion for continually improving the delivery of services.

Minimum Qualifications:

* Associates degree;

* Two to five years of related experience;

* Proficiency in Microsoft Office Suite, including Excel and Adobe Acrobat Professional;

* Ability to effectively communicate, interact with, and support effective partnerships with customers, superiors, and peers;

* Self-motivation, and the ability to work with minimal supervision;

* Excellent customer service skills.

Preferred Qualifications:

* Bachelor's degree;

* Previous experience in professional services setting or customer service;

* Experience working in higher education;

* Ability to think strategically;

* Experience with Banner Finance.

Salary Range:

$22.00 to $25.00 per hour

Additional Information:

Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Employment in this position is contingent upon the successful completion of all required pre-employment background checks.

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Curry College (the…