Accounts Payable Coordinator

What You Will Contribute

The Accounts Payable Coordinator is primarily responsible for performing a variety of duties related to the timely and accurate processing and payment of invoices in the Accounts Payable system in accordance with prescribed procedures and accounting practices.

• Prepare invoices by verifying the three‑way match of invoice to purchase order to receipt, auditing each invoice for proper general ledger account number, sales tax, pricing, and quantity, and marshaling information and approvals.
• Match payment documents (check/direct deposit) to vendor invoices, verifying that the vendor’s name and address (when applicable) matches the payment.
• Periodically review outstanding reports identifying received / not invoiced purchase orders to follow up with vendors or others throughout the company.
• Print all applicable accounts payable reports during the month‑end closing process and prepare the related general ledger account analysis.
• Perform backup duties for others in the department when they are out of the office such as inventory invoice processing.
• Review new vendors to obtain W‑9 forms and tax identification numbers and update this information in the A/P system.
• Assist the staff accountant annually to compile the list of vendors requiring a 1099 tax form, update information in the 1099 program, and distribute the tax forms on or before the required due date.
• Manage incoming and outgoing mail for the department; manage outgoing Fed Ex packages for Finance Department.
• Participate in cross‑training for self‑development as well as to add to the depth of knowledge necessary to support the volume and variety of work.

• High School/GED required;
  Associate’s Degree in Accounting or a related field preferred.
• 0–1+ years of related experience preferred.

• Intermediate knowledge of Microsoft Excel and A/P Programs preferred.

• Work Standards – Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self‑imposing standards of excellence rather than having standards imposed.
• Initiating Action – Take prompt action to accomplish work goals; take action to achieve results beyond what is required; be proactive.
• Communication – Convey information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message; listen actively to others.
• Collaboration – Work collaboratively with others across the organization to achieve shared objectives.

Work is performed in an office environment and requires the ability to operate standard office equipment.

• Competitive Pay
• Annual Bonus Eligible for Annual Pay Increases
• Comprehensive Health, Vision, and Dental Coverage
• 15 days Paid Time Off + 11 Paid Holidays
• Two Ways to Save for Retirement:
  • Badger Meter contributes 25 cents for every dollar you contribute to the plan, up to 7% of your eligible compensation.
  • Additionally, the company contributes 5% of your eligible compensation to your Defined Contribution account on an annual basis.
  • Access to a certified financial planner to help ensure your money is working for you, at no cost.
• Employer‑Paid Benefits:
  • Employee Assistance Program (EAP)
  • Basic Group Life Insurance
  • Short Term Disability, and more
  • Tuition Reimbursement up to $5,250
  • Voluntary benefits including additional Life Insurance, Long Term Disability, Accident and Critical Illness coverage, HSA & FSA options

Badger Meter considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. This statement is a standard part of the Equal Opportunity policy and ensures compliance with federal law.

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