Accounts Payable Coordinator

What You Will Contribute

The Accounts Payable Coordinator is primarily responsible for performing a variety of duties related to the timely and accurate processing and payment of invoices in the Accounts Payable system in accordance with prescribed procedures and accounting practices. The role includes necessary control procedures to ensure proper processing and payment of vendors. Invoice processing consists of auditing invoices for proper general ledger account number, price, receipt, sales tax, discounts, and approvals.

• Prepare invoices by verifying the three‑way match of invoice to purchase order to receipt, auditing each invoice for proper general ledger account number, sales tax, pricing, and quantity, and marshaling information and approvals.
• Match payment documents (check/direct deposit) to vendor invoices, verifying that the vendor’s name and address match the payment.
• Periodically review outstanding reports identifying received/not invoiced purchase orders to follow up with vendors or other stakeholders across the company.
• Print all applicable accounts payable reports during the month‑end closing process and prepare the related general ledger account analysis.
• Perform backup duties for others in the department when they are out of the office, such as inventory invoice processing.
• Review new vendors to obtain W‑9 forms and tax identification numbers and update this information in the A/P system.
• Annually assist the staff accountant to compile the list of vendors requiring a 1099 tax form, update information in the 1099 program, and distribute the tax forms on or before the required due date.
• Manage incoming and outgoing mail for the department; manage outgoing Fed Ex packages for the Finance Department.
• Participate in cross‑training for self‑development as well as to deepen the knowledge necessary to support the volume and variety of work.

• High School/GED required;
  Associate’s Degree in Accounting or a related field preferred.
• 0-1+ years of related experience preferred.

• Intermediate knowledge of Microsoft Excel and A/P programs preferred.

• Work Standards:
  Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self‑imposing standards of excellence rather than having standards imposed.
• Initiating Action:
  Take prompt action to accomplish work goals; take action to achieve results beyond what is required; be proactive.
• Communication:
  Convey information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message; listen actively to others.
• Collaboration:
  
  Work collaboratively with others across the organization to achieve shared objectives.

• Work is performed in an office environment and requires the ability to operate standard office equipment.

• Competitive Pay
• Annual Bonus
• Eligible for Annual Pay Increases
• Comprehensive Health, Vision, and Dental Coverage
• 15 days Paid Time Off + 11 Paid Holidays
• Retirement savings:
  Badger Meter matches 25 cents for every dollar contributed up to 7% of eligible compensation and contributes an additional 5% to a defined contribution plan.
• Employer‐paid benefits including Employee Assistance Program, basic group life insurance, short‑term disability, and more.
• Educational Assistance – Tuition Reimbursement up to $5,250.
• Voluntary benefits including additional life insurance, long‑term disability, accident, and critical illness coverage.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.

An Equal Opportunity/Affirmative Action Employer. This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Applicants can learn more about their rights regarding equal opportunity in employment by viewing the federal “EEO is the Law” poster and the “EEO is the Law” poster supplement at http://(Use the "Apply for this Job" box below)..

Badger Meter complies with all aspects of the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local disability laws. We will reasonably accommodate qualified employees with a disability if accommodation would allow them to perform the essential functions of their job, unless doing so would create an undue hardship.

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