Staff Accountant

Summary:

Responsible for preparing, maintaining, and processing accounting records and financial transactions, including accounts payable, accounts receivable, fixed assets and reconciliation of general ledger accounts. Provide backup support to the Customer Service Department. Complete monthly close accounting tasks to include posting journal entries, accounting estimates, and accruals.

• Comply with all Liphatech safety policies and procedures.
• Receive, code, request approval, and enter vendor invoices and check requests into Enterprise Resource Planning (ERP) system.
• Generate regular payments from ERP including system check run, Automated Clearing House (ACH), and manual checks.
• Review vendor statements for discrepancies and communicate payment status when required.
• Maintain, analyze, and reconcile accounts payable general ledger accounts.
• Prepare account reconciliations agreeing to the general ledger and source data if applicable.
• Notify the Database Analyst for maintenance needed on the vendor file including the addition of new vendors as required.
• Manage the travel and expense reporting process to include data extraction and posting journal entries to the general ledger.
• Assist with creation and maintenance of accounting estimates including but not limited to; rebates, health reimbursement arrangement (HRA), obsolescence, and property tax.
• Maintain fixed asset files/records.
• Preparation of accounting documents and support of the annual financial statement review.
• Complete cash flow report.
• Post cash activity to ERP system including applying payments to customer and vendor accounts, clearing checks, and posting journal entries as necessary.
• Review customer accounts for discrepancies and initiate collection on past due accounts.
• File periodic state sales and use tax reports and Canadian GST/HST reports.
• Prepare and file property taxes.
• Prepare and issue 1099 forms to suppliers as required.
• Preparation of accounting documents and support of the annual income tax filing.
• Monitor and respond to the front door and main telephone line, directing callers and guests as appropriate (to include poison calls).
• Retrieve and distribute incoming mail to appropriate employees.
• Maintain accurate and up-to-date accounting files, records and documents.
• Perform period end close tasks as assigned.
• Responsible for the accurate handling of customer calls, emails, orders, and invoices providing customer support in a comprehensive and timely fashion.
• Produce daily customer service morning order reports as scheduled.
• Prepare open order report and participate in weekly production meetings.
• Enter and acknowledge customer orders in ERP system, ensuring compliance with pricing, regulatory and RUP license compliance, tax‑exempt verification, ship‑to setup coordination, and timely communication of backorders or late orders.
• Provide information to manufacturing department regarding short-term product requirements.

Other duties as assigned.

The requirements listed below are representative of the knowledge, skill and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, an individual must be able to perform each essential duty at or above a satisfactory level.

None.

None.

• Bachelor Degree in Accounting or equivalent experience required.
• Two (2) years of accounting experience required; accounts payable, accounts receivable, general ledger, or month-end close experience preferred.
• SAP ERP system experience preferred.

Requires use of safety glasses when in the designated areas.

• Basic Hazard Communication
• Emergency Action Plan
• Office Safety

Ability to read and comprehend work instructions, short correspondence and memos. Ability to effectively communicate information to supervisor and other employees of the organization.

Ability to add, subtract, multiply and divide all units of measure using whole…