Accounting Specialist

Job Title

Under general supervision of the Director of Student Accounts, performs accurate cash handling, banking, bookkeeping and accounting responsibilities.

Student Account Review & Communication: Reviews and analyzes student accounts in the Colleague ERP system to understand balance information and accurately communicate with students.

Cashiering & Payment Processing: Receipts and records student payments, including daily reconciliation and cashiering session open/close processes. Performs various financial transactions with students and serves as a backup for general accounting functions within Student Accounts.

Vendor & Sponsorship Billing: Processes vendor and sponsorship request forms to ensure accurate billing and invoicing.

Ledger & Account Management: Records, summarizes, and posts transactions to ledger accounts from source documents and books of original entry. Records receipts and disbursements of funds to accounts in accordance with Generally Accepted Accounting Principles (GAAP). Accumulates and records financial data for transfer to journal entries in subsidiary ledgers.

Reconciliation: Reconciles accounts and session statements at month's end. Collects trial balances and reconciles simple accounts.

Reporting & Financial Documentation: Assists accountants with data entry and reporting. Prepares operating statements, invoices, receipts, lists of disbursements, payrolls, and other required reports. Utilizes accounting software and 10-key calculators.

Prepare and manage complex and confidential documentation: Draft and format a variety of materials including correspondence, memos, meeting minutes, reports, agendas, and other complex or technical documents. Ensure accuracy and professionalism in documents captured through various methods.

Manage and interpret data and reporting: Collect, analyze, and interpret data from multiple sources to support decision-making. Maintain accurate records and generate complex statistical reports, including designing charts, graphs, and tables. Conduct special studies and present findings or recommendations as requested.

Respond to internal and external inquiries: Serve as a point of contact for vendors and stakeholders. Respond to questions and requests via phone, email, or in person in a professional and timely manner, ensuring clear communication and appropriate follow-up.

Other Duties: Performs cashiering duties and other related duties as assigned.

Required Education: Associate's degree in accounting, finance or business.

Required Experience: Three (3) years banking, or accounting experience utilizing recognized accounting principles and practices; or two (2) years post high school training in bookkeeping or accounting related experience.

Competencies: Demonstrates the ability to cultivate innovation and optimize work processes while ensuring accountability in all responsibilities. Collaborates effectively with others, showing strong interpersonal savvy and clear, professional communication. Builds trust and fosters positive relationships through integrity, compassion, and respect for diverse perspectives. Maintains a strong customer focus, takes action with initiative, and values continuous self-development to support both individual and organizational success.

Knowledge, Skills, and Abilities:

• Working knowledge of GAAP and accounting principles and procedures.
• Working knowledge of the procedures used in maintaining ledger accounts.
• Ability to work collaboratively in a team environment.
• Ability to make, post, and verify computations with speed and accuracy.
• Proficiency in the use of computers and software specific to position, including spreadsheets, Word and the Internet.
• Ability to plan, organize, prioritize and execute tasks in a reactive environment.
• Ability to communicate effectively through both oral and written means.
• Ability to work independently.
• Ability to communicate effectively with students, staff, clients and the general public through both oral and written means.
• Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment.

Hours: This is a full-time, in-person position (38.75 hours per week), Monday through Friday, with occasional evening hours for special events. Standard work hours are 8:00 - 4:30 M-TH and 7:45 - 4:15 Fri. Actual hours worked may vary based on departmental needs.

Salary Salary is listed to the midpoint of the salary…