Administrative Assistant, Corporate Engagement

Administrative Assistant, Corporate Engagement

Job Title:

Administrative Assistant, Corporate Engagement
Status:
Full-Time
Department:
Resource Development
Grade: 24
Date Prepared: 2/2026
FLSA Status:
Regular FT, Hourly

• Provide assistance to the Corporate Engagement Team.
• Provide administrative support for internal meetings and external events.
• Assist in the Management of Sponsor ships and In-kind Gifts including coordinating/updating Sponsorship Menu, Coordinate Sponsorship Tracking, Thank You Letter Process, Sponsorship Recognition and Benefit Tracking.
• Coordinate the Corporate Gift Thank You Letter Process.
• Donor Network Signature Event Sponsorship Support.
• Provide Reception Area Coverage as needed.
• Provide Volunteer Management Support.
• Provide additional administrative backup for the Resource Development Department.

Other duties may be assigned but are not limited to:

• Provide administrative support for the Account Managers for Corporate Engagement team.
• Coordinate meeting activities including scheduling, sending meeting notices/calendar invites, handling meeting set up, and preparation of materials/supplies, developing and preparing agendas.
• Prepare minutes and take notes for meetings.
• Confirm local United Way contacts for National Campaigns that we process.
• Assist with all aspects of events including handling RSVPs and registration.
• Update individual and company information in ANDAR and become proficient in using the ANDAR database.
• Coordinate the production of key division documents.
• Proofread documents such as letters, emails, sponsorship proposals, communication to Ambassadors, and printed materials.
• Research accounts as assigned.
• Compose and handle routine correspondence and clerical work including document preparation, recordkeeping, filing, use and maintenance of mail lists.
• Work with mail house to prompt weekly mailings for donors.

• Work with Manager
  -Corporate Engagement to help coordinate thank you letter process. Prepare and send thank you letters.
• Assist with tracking all sponsorship asks as well as updating tracking spreadsheet and confirmed sponsorship documents.
• Work with Manager – Corporate Engagement to review confirmed sponsorship proposals and track promised benefits. Coordinate with staff leaders in various departments to make sure promised benefits are delivered.
• Work with account managers and marketing team to update Sponsorship section on website with company logos.
• Help coordinate updating sponsorship menu documents with current year’s needs.

• Work with Donor Network Team and Corporate Engagement to support Donor Network Signature Event Sponsorship tracking, entering pledge forms, sending invoices, and tracking payments.
• Attend monthly Donor Network and Finance touch base meeting.
• Update donor network signature event sponsorship tracking in the Sponsorship Tracking spreadsheet.
• Update the donor network event sponsorship billing tracking document saved in the Event Payment Tracking section of the Work Teams on the vine.
• Submit all sponsorship vine forms for the Donor Network Signature Events as well as send invoices for sponsorship payments.
• Follow up with any outstanding sponsorship payments.

• Review weekly generated corporate gift thank you letters and work with Account Managers to ensure correct contact names and dollar amounts. Coordinate timing of mailing/emailing the letters based on staff approval.

• VIP Ambassador Recognition Event – Create invitation, Manage RSVPs, create name tags and other preparation for the event.
• Provide administrative support, including but not limited to events & invitation setup, registration and follow-up for the following events:
  • Ambassador Trainings
  • Major Campaigns Best Practices
  • Campaign Cabinet Meetings
  • Campaign Kickoff and Closing Recognition Event

• Provide additional administrative backup for the Resource Development Department.
• Understand administrative procedures and be able to provide backup to all other department support staff.
• Attend weekly RD Admin…