Administrative Assistant II Dental Schoo

Job Title:

Administrative Assistant II – Dental School Dean's Office (Full Time)

Office Posting Number:

Family:
Operations and Administrative Services

Position Overview:

Administrative Assistant II Dental School Dean's Office provides administrative support to the Dental staff and leadership, with an emphasis on faculty recruitment, onboarding, and other human resource related tasks.

• Monitor and complete various administrative tasks associated with the Faculty/exempt Staff Recruitment Process such as identifying new applications, preparing application materials, coordinating search committee communications, scheduling meetings and interviews, and preparing orientation schedules.
• Enter all vacation requests for faculty and exempt staff into MyJob Timekeeper.
• Manage student employment hires, reactivations, and terminations.
• Assist with non-exempt staff hires and orientations as needed.
• Monitor Qualtrics form for sick day reporting for faculty and exempt staff.
• Assist with onboarding duties for faculty and staff new hires on their first day (get IDs and parking pass, tours, HR I‑9 process).
• Reconcile credit card expenses for department Pcard against general ledger and assist with student reimbursements.
• Responsible for conversion of paper documents to electronic filing system.

• High school diploma.
• Minimum of two years of experience in an office support role.
• Excellent organizational and customer service skills.
• Excellent written and verbal communication skills.
• Discretion, flexibility, and courteous demeanor.
• Ability to maintain confidentiality.
• Ability to work with a diverse population.
• Ability to work independently with little supervision and frequent interruptions in a dynamic, fast‑paced environment.
• Ability to multitask and prioritize daily workload.
• Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Preferred:
  Bachelor’s degree and supervisory experience.

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state‑protected classification.

Application instructions: apply online at  Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.