Administrative Assistant Job Milwaukee area,Wisconsin USA,Administrative/Clerical

Blue Sky Innovative Solutions is seeking a qualified full-time contracted Administrative Assistant for a new opportunity to support our mission-critical government customer.

LOCATION: Milwaukee, WI on-site at a federal government facility

SUPERVISORY RESPONSIBILITY
Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

POSITION DESCRIPTION The Administrative Assistant support the protective security, resource management, and project management functions. The individual will perform a diverse mix of clerical and administrative duties, working independently with minimal direct supervision to support regional program offices and field staff. ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES
Administrative & Clerical Support

Compose and type correspondence, documentation, and mailing labels, and enter data from paper or electronic forms into databases and spreadsheets
Copy data between records, file documents accurately, and maintain organized hard-copy and electronic filing systems
Receive, sort, and distribute incoming mail; prepare outgoing mail including overnight and online express services
Photocopy, scan, and process documents using standard office equipment
Maintain shared drive file folders for completed Facility Security Assessments, assessment databases, and Facility Security Committee memorandums

Meeting & Communication Coordination

Schedule and set up conference rooms, coordinate teleconferences, and disseminate meeting information
Attend meetings as requested, prepare and distribute agendas, take detailed minutes, and circulate notes to appropriate personnel
Coordinate and distribute interoffice communications to keep teams aligned

Operations & Resource Management

Assist with inventory, purchasing, and distribution of routine office supplies
Collect and report Government Owned Vehicle mileage and maintenance information on a monthly basis or as needed
Maintain, issue, and control facility keys through formal issuance, hand receipt, and inventory procedures
Perform timekeeping duties including entering, reviewing, and maintaining payroll records for your assigned area
Make travel arrangements (including critical incident travel) and coordinate transportation, lodging, and off-site meeting facilities
Support regional emergencies, taskings, and special projects as directed
Perform Human Resources administrative functions and tasks as assigned

Reporting & Program Support

Assemble and disseminate routine reports at the frequency determined by on-site leadership
Track assigned case control numbers, ensuring all reports are completed, submitted, and routed for appropriate review and approval
Provide support to the Security Management Branch, including assistance with facility portfolios, protective security officer inspection reports, and database/spreadsheet maintenance

IT & Help Desk Liaison

Serve as the liaison between field personnel and the help desk for IT, telephone, and related service issues
Initiate, follow up on, resolve, and close out trouble tickets and help desk requests
Performs related work as assigned.

MINIMUM QUALIFICATIONS

Minimum of 5 years of administrative assistant experience
Experience working extensively with the Microsoft Office Suite and several government-specific systems. Proficiency in the following is expected:
Microsoft Word, Excel, Outlook, PowerPoint, and Access, Microsoft Edge, Internet Explorer, and Google Chrome, Adobe Acrobat and Microsoft Teams.
Government systems including ITMS, GSA Fleet Vehicle system, WebTA, LEIMS, and agency help desk and catalog platforms (training provided as needed)
Must have strong command of the English language, including grammar, spelling, composition, and vocabulary
Accurate typing and exceptional attention to detail
Strong organizational skills with the ability to compile and organize reports from multiple sources
Working knowledge of standard office equipment and procedures
Excellent written and verbal communication skills
Resourcefulness and the ability to thrive in a fast-paced environment
Professionalism and the interpersonal savvy to interact effectively with colleagues, government personnel, and…