Senior Administrative Coordinator - Eastbrook Church

SENIOR ADMINISTRATIVE COORDINATOR

The Senior Administrative Coordinator provides high-level, proactive administrative and ministry support to both the Senior Pastor and the Senior Director, Ministry Services. This role exists to increase the effectiveness, focus, and pastoral presence of the Senior Pastor, while also strengthening the operational, strategic, and ministry-support functions overseen by the Senior Director, Ministry Services. The ideal candidate is organized, proactive, relational, and committed to serving the mission of Eastbrook Church with excellence and confidentiality.

• Enhance the leadership capacity of the Senior Pastor by managing communication, scheduling, ministry workflow, and administrative details.
• Strengthen the organization and effectiveness of the Ministry Services department through high-level administrative support to the Sr. Director, Ministry Services.
• Support ministry-wide alignment through clear communication, calendaring, preparation, and coordination across teams.
• Represent the Senior Pastor and the Sr. Director with professionalism, pastoral sensitivity, and Christ-centered character in all interactions.

This is a full-time, exempt position with benefits; must maintain regular office hours as well as occasional Sunday mornings, weekend, or evening hours.

Reports to:

Sr. Director, Ministry Services

• Manage complex calendars, including internal meetings, pastoral care appointments, staff meetings, ministry reviews, on-site commitments, and leadership team gatherings.
• Prepare documents, presentations, agendas, reports, and ministry materials.
• Draft correspondence and internal communication.

• Assist in annual audits, workflows, deadlines, planning cycles, and capital campaign projects.
• Maintain and update ministry calendars and documentation systems.
• Prepare materials for training, staff meetings, retreats, reports, and department resources.
• Assist with planning and logistics for church-wide programs.

• Serve as liaison between the Senior Pastor and staff, congregants, Church Council, Elders, and partners.
• Manage communication and coordination with the Church Council and Elders.
• Coordinate appointments and community engagement as needed.
• Manage coordination of travel which may include other pastors as needed.
• Process expense reports and track budget-related administrative items.

• Be present on Sundays to support ministry needs as needed.
• Assist during peak seasons such as Christmas, Easter, and Missions Fest as needed.

• Manage confidential assignments.
• Assist with ministry initiatives spanning multiple departments.
• Conduct research, gather data, and prepare audit reports.
• Support personal logistics when appropriate.

• Strong administrative and organizational abilities.
• Ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to maintain strict confidentiality.
• High proficiency with Microsoft 365 (Word, Excel, PowerPoint, Teams).
• Experience supporting senior leadership; ministry context preferred.
• Bachelor’s degree in communication, ministry, administration, or related field preferred.
• 3–5+ years administrative or Pastoral Assistant experience preferred.
• Familiarity with church ministry rhythms and leadership structures preferred.
• Ability to think ahead and solve logistical challenges preferred.

Eastbrook Church provides equal employment opportunity without regard to race, color, national origin or ancestry, citizenship, mental or physical disability, medical condition, veteran or military status, marital status, age, sex, or any other basis protected by federal, state or local law, ordinance or regulation. Employment will require successful completion of a background check.