Construction Coordinator

New Construction Coordinator – Aspen Homes, Inc.

Location:

Pewaukee Job Type: Full-Time

Aspen Homes, Inc. is a well-established custom home builder known for quality craftsmanship, clear communication, and a smooth client experience from start to finish. We’re looking for an experienced, highly organized Office Administrator who can take ownership of core administrative functions and keep our small but busy office running efficiently.

If you’re a seasoned administrative professional who excels in a dynamic environment, enjoys variety, and is comfortable wearing many hats, we’d love to meet you.

• Manage and track building permit applications from start to finish
• Apply for and coordinate gas and electric service for new home builds
• Maintain accurate records of posted bonds and ensure timely follow-up for returns
• Serve as front‑line office support: phones, visitors, mail, and general communication
• Oversee office supply procurement and coordinate maintenance of office equipment
• Handle invoice entry, data management, and organized digital/physical filing systems
• Assist with exterior color selections, documenting and organizing final choices
• Draft letters and streamline workflows using AI tools when appropriate
• Support leadership and project managers with administrative tasks as needed
• Manage Aspen’s IG and Facebook social media posts (2 x per week)
• Assist with year‑end miscellaneous tasks
• Submit rebates with our various vendors

• Experienced office administrator with a strong track record of managing multiple responsibilities
• Construction or permitting experience preferred (but not required for the right expert‑level admin)
• Advanced computer skills: spreadsheets, online portals, cloud‑based platforms
• Strong written and verbal communication abilities
• High attention to detail and the ability to prioritize effectively
• Comfortable working in a small office environment where flexibility and teamwork are essential
• Self‑motivated, proactive, and able to anticipate needs before they arise

• A stable, reputable local builder with a commitment to quality
• A supportive environment where your expertise is valued
• Direct involvement in meaningful projects that shape our clients’ lives
• Opportunity to advance and pivot into additional design/customer service roles