Administrative Assistant

Overview

We’re a collaborative group of highly motivated professionals seeking a team member to support project teams. This position carries a high level of responsibility in helping JP Cullen execute construction projects and you’ll be an integral part of that process. The ideal candidate has a business acumen and can gather, comprehend, and distribute information to all affected project stakeholders.

• Support the Project Manager, Superintendent, and/or Site Engineer on Accounting and Operations activities and more:
  • Enter and submit time sheets
  • Verify time & material (T&M) tickets from field to Payroll
  • Gather and send new employee information to Payroll
  • Maintain and distribute trend charts, Procore reports, Operator Inspection sheets, concrete and soil testing reports, Daily End of Shift reports, etc.
  • Schedule Jobsite Visits, Operations Plans, Pre-installs, and various meetings with clients, Architect/Engineer, and Subcontractors
  • Take jobsite photos on a weekly basis & distribute accordingly
  • Coordinate safety lunches
  • Print job information for field personnel and foremen as needed
  • Update and post safety signage
  • Order supplies for the field (lumber, hardware, etc.)
  • Send Yard Orders and Tool transfers to the Yard
  • Draft, send, track, and execute Subcontracts and Agreements
• Ensure correct information is gathered and distributed to the project team:
  • Distribute drawings & contract documents when new documents are produced by the design team
  • Receive, send & track submittals (e.g., product data, shop drawings, and samples) to and from subcontractors, suppliers & designers.
  • Assist in the change management process:
  • Submit/Assist with submitting all Requests for Information (RFIs)
    • Submit/Assist with submitting all Requests for Information (RFI’s)
    • Track responses, update, and send logs to the Architect and Engineers
    • Post all paper sets and electronic sets of drawings with RFI’s/CB’s
    • Sending, receiving, tracking Requests for Quotations (RFQs) from Subcontractors/Vendors
• Collaborate across the organization:
  • Distribute varieties of documents (letters, reports, memos, meeting minutes etc.). May entail producing confidential documents.
  • Ensure routine work items (daily, weekly, monthly, data reports, and similar items) are received. Follow-up and expedite late items.
  • Maintain a clean office environment and buy supplies as needed
  • Maintain electronic & physical files & record documents

• Two years associates degree in a Business or Administrative focus OR High school diploma or equivalent with two years of Business or Administrative training or equivalent experience
• Be customer service focused and have excellent communication and interpersonal skills
• Proficiency in Microsoft Office programs

At JP Cullen, we specialize in the “Tough Jobs” no one else can do. For more than 130 years, we’ve delivered complex, high-profile projects across healthcare, education, industrial, and commercial markets by investing in great people, strong teams, and continuous improvement. We’re a 5th generation, family-owned construction management firm that believes people do their best work when they’re supported, challenged, and trusted.

Our Mission:
To identify, hire, train, and retain the best people to serve our customers.

JP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits — Health Insurance, Dental, Competitive Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.

JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.