Receptionist, Administrative​/Clerical

The Receptionist is the first point of contact for the Company, with callers and on-site visitors. The Receptionist provides administrative support across the organization, e.g., invoicing, A/P, filing, etc.

• Answer Incoming Calls
  • Determine the nature of callers’ business; provide answers to routine questions, direct callers to appropriate department or individual or take messages for the appropriate person(s).
  • Greet walk-in visitors courteously, determine their needs, direct them to the proper person or department.
• Invoicing and Accounts Payable tasks:
  • Combine bills of lading with the applicable sales order, calculate simple freight charge, enter invoice in computer.
  • Print invoices, send to customers via their preferred method (email, mail, fax). 2-4 hours per day depending on volume of shipments.
• Enter accounts payable.
  • Review supplier invoices against POs & receivers.
  • From computer, assign a vendor number, due date (10 th or 15 th ), GL code, tax status.
• Sort and distribute mail to employees and departments.
• Occasionally prepare bank deposit—for the ~ 5% of payments received via mail.
• File invoices and A/P.

• Prior experience in an office support and receptionist role.
• Microsoft Office (Excel, Word, Outlook).
• High school diploma, GED, or equivalent combination of education and experience.
• Add, subtract, multiply, divide.
• Perform calculations with whole numbers, fractions, decimals.