Executive Assistant, Procurement

Executive Assistant – Americas
About the Job

Join our team and you will be supporting senior leaders in building a world that’s safe, comfortable, and sustainable. Our Executive Assistant position partners with senior leaders to help support the organization’s vision. We are looking for a dynamic, experienced, customer‑focused individual with a strong track record of supporting projects, events, and senior executive leaders.

• Competitive salary
• Paid vacation, holidays, and sick time
• Comprehensive benefits package including 401(k), medical, dental, and vision care
• On‑the‑job/cross‑training opportunities
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy

In this role you will anticipate the needs of senior leaders, manage multiple priorities, and prepare and coordinate events, travel, and communication. You will also provide a variety of administrative support services to our leadership team.

• Create PowerPoint presentations for meetings and coordinate presentations for large‑scale events.
• Manage and prioritize projects to meet ongoing needs, including budget administration, event organization, presentation coordination, and calendar maintenance.
• Perform ongoing reporting administrative duties.

• Coordinate all travel arrangements and expenses, and prepare event schedules as needed.
• Coordinate events that involve heavy communication with internal and external customers.

• Create correspondence such as memos, reports, proposals, charts, tables, and graphs.
• Communicate with executive, administrative, and line management to gather and convey information regarding the executive office and responsibilities.
• Provide executive administrative support, including submission of invoices, expense reports, documentation, and records maintenance and retention as required by the Americas team.

• Coordinate with firms, organizations, and individuals from outside the organization.

• 3+ years of executive administrative support or 10+ years of education and combined experience.
• Experience supporting senior executives in complex organizations.
• Demonstrated experience using Microsoft Office Suite (Excel, Access, Word, PowerPoint, Teams).
• Effective communication with individuals at all levels of the organization.
• Proven ability to maintain a high level of confidentiality.

HIRING SALARY RANGE: $76,000 – $105,000. The posted salary range reflects the target compensation for this role. This will be an onsite role at our Glendale, WI office.