Facilities Coordinator

## Facilities Coordinator Apply locations:
United States, Wisconsin, Milwaukee time type:
Full time posted on:
Posted Todayjob requisition :
WD48565

The Facilities Coordinator is responsible for supporting the daily operations of a multi-floor leased office environment serving approximately 400 employees. This role acts as the primary liaison between employees, property management, vendors, IT, procurement, and internal stakeholders to ensure the workplace remains safe, functional, organized, and operationally efficient.

The Facilities Coordinator oversees office services, space management, vendor coordination, work order tracking, housekeeping standards, seating assignments, and workplace support functions while helping deliver a positive employee experience.
** How you will do it
*** Coordinate day-to-day workplace and facilities operations to maintain a safe, clean, organized, and high-performing office environment across Clarios work spaces.
* Serve as the primary point of contact between employees, CBRE/property management, vendors, JCI/security teams, and internal stakeholders to resolve workplace and facilities-related issues.
* Manage facilities operations including work orders and ticketing systems, maintenance coordination, office walkthroughs, HVAC, lighting, plumbing, parking, life safety, and workplace compliance.
* Oversee vendor relationships and service performance for janitorial, maintenance, security, water, coffee, vending, and other workplace service providers while coordinating scheduling, procurement, and site access.
* Support workplace safety, security, and emergency preparedness efforts by partnering with JCI, CBRE, and Clarios teams to maintain compliance with building, security, and life-safety standards.
* Manage workspace planning and employee support activities including seating assignments, floor plans, office moves, workstation readiness, onboarding/offboarding coordination, and visitor experience support.
* Support employee experience initiatives through pantry and breakroom management, office supplies, reception support, workplace communications, event coordination, morale programs, and shared space oversight.
* Assist with facilities budgeting, purchasing, invoice processing, expense tracking, operational reporting, and maintenance of facilities documentation, SOPs, vendor files, and workplace records.
* Coordinate workplace projects including office refreshes, conference room upgrades, furniture reconfigurations, employee relocations, minor construction activities, and site event support.
** What we look for
*** 3+ years of experience in facilities coordination, office operations, workplace services, or administrative support, preferably in a corporate office environment
* Strong organizational, multitasking, and problem-solving skills with the ability to prioritize and respond effectively to urgent issues
* Excellent written and verbal communication skills with a strong customer service focus and attention to detail
* Experience coordinating with vendors, property management, and cross-functional teams
* Familiarity with workplace safety procedures, office moves, seating/space planning, and workplace operations
* Experience supporting procurement, invoice processing, and facilities-related budgeting activities preferred
* Proficiency with Microsoft Office Suite and facilities work order/ticketing systems preferred
** WORK ENVIRONMENT
*** Primarily onsite role supporting a multi-floor office environment
* May require occasional lifting, moving of office supplies, or walking between floors
* Occasional after-hours coordination may be required for maintenance or emergency situations
** What you get:
*** Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire
* Tuition reimbursement, perks, and discounts
* Parental and caregiver leave programs
* All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, and Employee Assistance Program
* Global market strength and worldwide market share leadership
* HQ location earns LEED certification for…