Administrative Assistant II, Physician Assistant Studies

Administrative Assistant II, Physician Assistant Studies

Position Overview:

The Administrative Assistant II, Physician Assistant Studies will center on supporting the administrative needs of the MUPA clinical year. It primarily focuses on student onboarding for clinical rotations, collaborating and communicating with clinical partners and students, and entering student rotation requests into different software systems for each organization. As new preceptors/organizations are recruited, the job will require tracking these recruitments and coordinating with the Office of General Council and the clinical faculty team to ensure onboarding is complete and that preceptors are appropriate for clinical rotations.

Also, this role is responsible for verifying the correct invoices based on the clinical rotation schedule with preceptors/organizations that receive payments for student rotations.

• Provide clinical site onboarding support of health care partners (i.e., My Clinical Exchange) with student and administrative communication. Serve as point of contact for health care partner administrative leads.
• Enter and track all clinical student rotation requests based on different organization processes/software systems.
• Assist with new preceptor/site onboarding, including Affiliation Agreements, updating the recruitment tracker, building new preceptor/sites in Exxat, entering preceptor availability, and ensuring all documents are obtained as part of our new preceptor onboarding process.
• Reconcile student evaluations required from preceptors, outreach, communication, and tracking for accreditation purposes.
• Assist with accreditation license and certification verification and collection of CVs, per accreditation standards.
• Monitor invoicing, billing, and payments, for sites requiring fees and payments. Reconcile changes and track credits.
• Track missed days for clinical students and reconcile missed days with asynchronous work completion.
• Perform all other duties and responsibilities as assigned or directed by the supervisor including but not limited to receiving deliveries, greeting visitors to the building.

• High school diploma
• A minimum of 2 years of related administrative support experience.
• Excellent customer service and communication skills.
• Excellent organizational and prioritization skills.
• Experience with financial information and use of Excel spreadsheets.
• Ability to organize and maintain manual and electronic filing systems.

• Bachelor’s degree in Business, Communications, or related field.
• Knowledge of how health care partners/hospital systems function with training PA students.
• Some health care landscape background (not as a provider)

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide
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It is the policy of Marquette University to provide equal employment opportunities ( EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.