Administrative Coordinator – Marketing Systems & Data

What We're Looking For

Love data, details and organizing information? Do you pride yourself on accuracy and strong time management skills?

This opportunity entails providing overall support to members of HNTB’s Great Lakes Division Marketing Department through the collection, organization and maintenance of marketing materials using excel, and web-based and network-based systems. Activities also include supporting the organization and production of materials for proposal and prequalification efforts. Excellent excel and CRM (Client Relationship Management) database experience a plus!

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

• Maintains data integrity and prepares division marketing reporting, including win-loss data, monthly marketing reports, and ad hoc sales analysis requests.
• Maintains and provides training on marketing related systems.
• Provides qualification/proposal development support, including leading prequalification efforts, compiling and checking information, completing forms and reports for marketing purposes.
• Supports the execution of marketing department business and administrative functions (budget reports, invoicing, expenses, etc.).
• Performs other duties as assigned.

• High School / GED or equivalent and 3 years relevant experience

• Using Microsoft Office, with emphasis on Excel, including Pivot Tables with proficiency.
• Communicating effectively by using excellent verbal and written communication skills with the ability to adjust communication dependent upon the audience. Listening to understand needs and checking for comprehension.
• Compiling and analyzing data to produce reports that provide information for decision making. Ability to manage databases.
• Following established document management and database management with an attention to detail.
• Researching skills on clients, communities, and markets and able to summarize pertinent information.
• Ability to manage multiple deadline-oriented projects at once.

• Experience with CRM (Client Relationship Management).
• Ensures accountability.
• Action-oriented and takes initiative on assignments.
• Collaborative.
• High-accuracy data management.

Job Type: Regular

Full/Part Time:
Full time

Job Category:
Sales/Marketing Group

ReqID: R-30583

Location:

Milwaukee, WI (East Wisconsin Avenue)

Benefits information: HNTB Total Rewards

HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. The HNTB Companies ensure nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964.

Any applicant with limited English proficiency or a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application or hiring process should contact us at Reas or call  for assistance. HNTB will make determinations on requests for accommodations on a case‑by‑case basis.

Visa sponsorship is not available for this position.