Technical Services Administrative Assistant

Technical Services Administrative Assistant Milwaukee, WI

Full-time

Be the Engine Behind Seamless Project Execution

Are you highly organized, detail-driven, and energized by keeping complex projects on track? Join our team as a Technical Services Administrative Assistant (Project Coordinator) and play a critical role in supporting field operations, engineering, and sales teams from project kickoff to closeout.

In this fast-paced, high-impact role, you’ll be the central hub that keeps projects moving—ensuring accuracy, compliance, and efficiency every step of the way.

• Drive Project Setup & Coordination. Initiate projects by setting up jobs, coordinating systems (IQ, Teams), and ensuring everything is in place for a successful launch.
• Own the Project Closeout Process. Wrap up projects efficiently by auditing, exporting, and closing out jobs and Teams while maintaining clean, organized records.
• Be the Go‑To for Data & Documentation. Maintain accurate project trackers, job databases, and documentation systems that keep teams aligned and informed.
• Support Communication & Reporting. Draft and refine customer communications, generate reports, and deliver weekly project updates.
• Ensure Accuracy in Labor & Payroll Data. Conduct daily labor hour reviews, corrections, and audits to ensure accuracy and compliance.
• Keep Field Operations on Track. Manage on-site work reports, ensuring timely and accurate submissions from field teams.
• Organize Critical Project Records. Create and maintain job binders, inspection forms, and documentation for easy access and compliance.
• Assist with Vendor & System Processes. Support vendor onboarding, maintain databases, and assist with administrative workflows.
• Collaborate Across Teams. Work closely with engineers, sales teams, field staff, and vendors to keep projects running smoothly.
• Improve Processes & Efficiency. Identify opportunities to streamline workflows, clean up systems, and enhance operational efficiency.

• Exceptional organizational skills and ability to juggle multiple priorities.
• Strong attention to detail with a focus on accuracy and data integrity.
• Confidence managing multiple projects and deadlines simultaneously.
• Experience with project tracking systems, reporting tools, and payroll/timekeeping software.
• Clear, professional written and verbal communication skills.
• Ability to collaborate across teams, from field technicians to engineers.
• Proficiency in Microsoft Teams, Excel/spreadsheets, and document management systems.

• Background in project coordination or project administration.
• Experience supporting engineering, manufacturing, or field-based operations.
• Familiarity with labor tracking, payroll systems, or job costing.
• Experience supporting sales or technical teams.

• Be part of a collaborative, high‑performing team.
• Play a key role in driving project success and operational excellence.
• Gain exposure to engineering, field operations, and cross‑functional teams.
• Opportunity to grow your career in a dynamic technical environment.

If you thrive in a fast‑paced environment and enjoy bringing order to complex processes, we want to hear from you!