Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support a non-profit organization in Milwaukee, Wisconsin through a long-term contract assignment. This position plays a central role in coordinating ministry-related events and providing day-to-day administrative support across multiple program areas. The ideal candidate will help keep activities organized, ensure participants receive timely communication, and maintain smooth office operations in a collaborative environment.

Responsibilities:

• Coordinate schedules, logistics, and on-site details for meetings, programs, and special events across multiple ministry areas.
• Partner with department leaders to prepare event materials, confirm space and equipment needs, and support smooth program delivery.
• Manage participant registration processes, respond to inquiries, and handle payment and refund activity with accuracy and professionalism.
• Support event execution by arranging hospitality, assisting with room setup and breakdown, and coordinating vendors, volunteers, presenters, and caterers.
• Maintain website event information and build online registration pages to support program promotion and attendance.
• Perform administrative tasks such as preparing correspondence, updating records, organizing files, and assisting with reports and internal documents.
• Process invoices, reimbursements, deposits, and other routine bookkeeping items in a timely manner.
• Monitor office supplies and resource inventory, coordinate mail and parcel handling, and work with facilities staff to address workspace and equipment needs.