Administrative Coordinator – Marketing Systems & Data

Overview

Love data, details and organizing information? Do you pride yourself on accuracy and strong time management skills? This opportunity entails providing overall support to members of HNTB’s Great Lakes Division Marketing Department through the collection, organization and maintenance of marketing materials using Excel, and web‑based and network‑based systems. Activities also include supporting the organization and production of materials for proposal and prequalification efforts.

Excellent Excel and CRM database experience is a plus!

• Maintain data integrity and prepare division marketing reporting, including win‑loss data, monthly marketing reports, and ad‑hoc sales analysis requests.
• Maintain and provide training on marketing‑related systems.
• Provide qualification/proposal development support, including leading prequalification efforts, compiling and checking information, completing forms and reports for marketing purposes.
• Support the execution of marketing department business and administrative functions (budget reports, invoicing, expenses, etc.).
• Perform other duties as assigned.

• High School / GED or equivalent and 3 years relevant experience.
• Proficiency in Microsoft Office, especially Excel with Pivot Tables.
• Excellent verbal and written communication skills with the ability to adjust communication based on the audience.
• Ability to compile and analyze data to produce reports that support decision making and manage databases.
• Attention to detail and adherence to established document and database management procedures.
• Research skills on clients, communities, and markets, and ability to summarize pertinent information.
• Ability to manage multiple deadline‑oriented projects concurrently.

• Experience with CRM (Client Relationship Management).
• Ensures accountability, is action‑oriented, takes initiative on assignments, and collaborates effectively.
• High-accuracy data management.

Milwaukee, WI (East Wisconsin Avenue)

Job Type: Regular full‑time position.

Benefits:
Detailed benefits information is available in HNTB Total Rewards.

Equal Employment Opportunity: HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or any other status protected by law. The company will make reasonable accommodations for applicants with disabilities and language needs. HNTB also provides affirmative action and anti‑harassment policies in compliance with federal, state, and local requirements.