Facilities Assistant

Description

We are looking for a Facilities Assistant to support day-to-day facility operations for a commercial real estate environment. This long-term contract opportunity is ideal for someone who can coordinate vendors, help maintain organized workplace services, and contribute to a smooth and detail-focused experience for occupants and visitors. The role requires strong operational awareness, attention to detail, and the ability to work across maintenance, property support, and facility coordination activities.

Responsibilities:

- Coordinate daily facilities support activities, including work orders, service requests, and follow-up with internal teams and external vendors.

- Assist with the scheduling and oversight of maintenance services to help keep building operations running efficiently and safely.

- Support conference room readiness by arranging spaces, addressing setup needs, and resolving facility-related issues in a timely manner.

- Maintain accurate records within computerized maintenance management systems and track completion of assigned facility tasks.

- Partner with property management and operations teams to help uphold service standards across the site or portfolio.

- Monitor vendor performance, communicate expectations clearly, and escalate service concerns when needed.

- Contribute to process improvements that strengthen consistency, responsiveness, and overall facility performance.

- Help support risk, sustainability, and general operational initiatives tied to facility management goals.

Requirements - At least 5 years of experience in facilities, property, or building operations support roles.

- Practical experience coordinating conference rooms, workplace services, or related onsite facility functions.

- Familiarity with computerized maintenance management systems and service tracking processes.

- Strong vendor relations skills with the ability to manage follow-up and service quality.

- Working knowledge of maintenance coordination, operations support, and property management practices.

- Ability to organize multiple priorities, respond to issues promptly, and communicate effectively with stakeholders.

- Proficiency with standard business software and administrative tools used in facilities environments. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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