Senior Administrative Assistant - Family Medicine

Summary

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop macros and templates.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.

• Knowledge of Computers
• Clerical Procedures
• Customer Service Standards
• Collaboration and Information Management.
• Organization, time management, interpersonal, communication, and problem solving skills.

Appropriate experience may be substituted on an equivalent basis.

Minimum Required

Education:

High school diploma

Minimum

Required Experience:

5 years of experience

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

FLSA Status:
Non-Exempt

FLSA Test:
Administrative

• Outstanding Healthcare Coverage, including Health, Vision, and Dental, along with Flexible Spending options.
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On‑campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see:
Benefits Overview

For a full list of positions see:
MCW Careers

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status.

Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.