Administrative Assistant II Dental Schoo

Position:
Administrative Assistant II – Dental School Dean’s Office

Employment status:
Full-time.

Job Requisition : .

• Monitor and complete various administrative tasks associated with the faculty/exempt staff recruitment process.
  • Identify new applications as received and prepare application, CV, and cover letter for distribution to the search committee.
  • Correspond via email with applicants at various stages of the recruitment process.
  • Schedule search committee meetings, virtual screening interviews, and second‑interview schedules.
  • Arrange lodging for candidates visiting the Dental School, order welcome packages, and distribute completed evaluation forms.
  • Send notification emails to applicants not selected and update the job requisition.
  • Draft orientation schedules, schedule meetings, reserve rooms, and ensure offices for new hires are equipped with technology.
• Enter all vacation requests for faculty and exempt staff into MyJob Timekeeper.
• Manage student employment hires, reactivations, and terminations.
• Assist with non‑exempt staff hires and orientations as needed.
• Monitor Qualtrics form for sick‑day reporting for faculty and exempt staff.
• Assist with onboarding duties for faculty and staff new hires on their first day, including , parking pass, tours of the Dental School, and I9 processing.
• Reconcile credit‑card expenses for the department P‑card against the general ledger and assist with student reimbursements.
• Convert paper documents to electronic filing system.

• High school diploma.
• Minimum of two years experience in an office support role.
• Excellent organizational and customer‑service skills.
• Excellent written and verbal communication skills.
• Discretion, flexibility, and courteous demeanor.
• Ability to maintain confidentiality.
• Ability to work and communicate with people from a diverse population.
• Ability to work independently with little supervision and handle frequent interruptions in a dynamic, fast‑paced environment.
• Ability to multitask and prioritize daily workload.
• Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Preferred:
  Bachelor’s degree and supervisory experience.

Marquette University offers a competitive Total Rewards package including medical, dental, vision, a 403(b) plan with up to 8% university match, generous time off, and tuition benefits for employees, spouses, and dependents with no payback requirement.

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state‑protected classification.