Administrative Assistant; Seasonal

Administrative Assistant (Seasonal) 2026

Position:
Administrative Assistant (Seasonal) Status:
Temporary Full-time (August-December)

Department:
Resource Development;
Number of Openings: 1

United Way unites people to create positive lasting change in our community. Each year, thousands of corporate partners, donors, volunteers, and local nonprofits all work together for lasting change in Milwaukee, Ozaukee, Washington, and Waukesha counties. Together, we’re creating a future where everyone, everywhere, can reach their full potential.

United Way of Greater Milwaukee & Waukesha County is currently seeking an Administrative Assistant for our 2026 Community Campaign. Each fall, large numbers of area companies hold a workplace giving campaign for United Way. During this busy time, an Administrative Assistant helps United Way of Greater Milwaukee & Waukesha County with daily administrative tasks to make the campaign a success. This position starts with United Way on Tuesday, August 4th with thorough training, and ends on Thursday, December 17th with the close of the Community Campaign.

The connections you will make. During your time at United Way, you will be working with other United Way of Greater Milwaukee & Waukesha County staff and learning about many businesses and non-profits in our community.

The fantastic learning opportunities that you’ll receive. This is a resume building experience—you’ll receive training and learn new skills in customer service and project management.

Strengthen your knowledge of community issues and organizations that address those issues and increase your confidence, executive presence, and leadership abilities.

• Learn all about United Way’s donor database and have a hand in data clean‑up and maintenance projects.
• Assist with large mailing campaigns.
• Fulfill requests for company campaigns including materials, banners, tablecloths, and incentives (United Way branded items, donated tickets and more).
• Maintain storage and organization of campaign incentives and campaign materials.
• Attend and participate in weekly staff meetings, ongoing training sessions, United Way’s Community Campaign Kickoff and Campaign Closing Celebration.
• Adapt activities to accommodate virtual and hybrid campaigns as needed.
• Manage weekly meetings for Campaign Coordinators, collect questions and agenda items, take notes, and follow up with videos and process documentation.

• Mission‑Focused – creating real social change as the top priority.
• Relationship‑Oriented – people come before processes.
• Collaborator – mobilize resources through meaningful engagement.
• Results‑Driven – dedicated to shared and measurable goals for the common good.
• Brand Steward – protect and grow the United Way reputation.

• Accountability – committed to making the campaign successful and to helping local companies do well.
• Ability to work independently and as part of a team, with a willingness to learn and share knowledge.
• Ability to multi‑task, managing several projects at once by prioritizing and planning.
• Intermediate Excel skills necessary to create and manipulate spreadsheets.
• Intermediate Word skills required to perform mail merges.
• Adaptability and willingness to learn other computer programs and web‑based reports.
• Strong written and verbal skills necessary for effective communication in all facets of our business.
• Adaptability to a fast‑paced environment with very high demands.
• Ability to represent United Way of Greater Milwaukee & Waukesha County in a consistently professional manner.

• A high school diploma or equivalent.
• A commitment of 40 hours per week.
• The ability to lift up to 25 pounds (to deliver campaign materials) and to walk, sit and stand for extended periods.
• A valid driver’s license, reliable automobile and auto insurance coverage is preferred. Mileage is reimbursed if the job requires driving.
• 1 year of relevant work experience (performing administrative tasks in an office environment) is preferred, or an internship/community service equivalent.