Office Assistant

Office Assistant

Findorff is a local construction firm that has proudly served the Milwaukee area for more than 50 years, delivering best-in-class construction services to projects of all sizes. We are driven by strong relationships, expert craftsmanship, and a deep commitment to the communities we serve.

• Experience working in a professional office environment, providing administrative, customer service, or office support functions
• Strong interpersonal and communication skills with a welcoming, service-oriented approach to supporting employees, visitors, and vendors
• Highly organized and detail-oriented with the ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office and general office technology, including multi-line phone systems and shipping platforms
• A proactive mindset with a willingness to take ownership of tasks, solve problems, and improve office processes
• Ability to balance administrative, facilities, event, and inventory responsibilities while maintaining a positive office experience for all employees
• Located in or near Milwaukee, Wisconsin

As the Office Assistant, you'll serve as the central point of support for the Milwaukee office—creating a welcoming environment, ensuring day-to-day operations run smoothly, and helping employees, visitors, and leadership stay focused on their work.

• Deliver a Positive Front Desk Experience: Serve as the first point of contact for visitors, clients, and callers by greeting guests, answering phones, monitoring office access, coordinating visitor arrivals, and representing Findorff with professionalism and hospitality.
• Provide Administrative Support: Assist project teams and office leadership with a variety of administrative responsibilities, including special projects, bid-day support, workstation preparation, office communications, seating updates, and other operational needs that keep the office running efficiently.
• Coordinate Mail & Shipping Operations: Manage incoming and outgoing mail, Fed Ex shipments, package distribution, shipping vendor relationships, billing coordination, and mailroom organization while ensuring efficient and cost-effective service.
• Support Office Facilities & Workplace Experience: Act as the on-site liaison for facility needs by coordinating with vendors, maintaining shared spaces, monitoring conference rooms and fitness areas, and helping ensure a clean, organized, and inviting environment for employees and guests.
• Manage Inventory & Office Supplies: Oversee office, kitchen, and meeting room inventory by ordering supplies, stocking common areas, coordinating with service providers, and ensuring employees have the resources they need to be productive.
• Assist with Events & Meetings: Support office events, team gatherings, meetings, and employee celebrations by coordinating catering, assisting with setup and cleanup, managing conference room readiness, and helping deliver a positive employee experience.
• Enhance Office Organization & Operations: Identify opportunities to improve office processes, documentation, organization, and overall workplace efficiency. Help create a seamless experience for employees by anticipating needs and taking initiative to solve problems.

• Employee-owned (ESOP) structure that allows you to share in the long-term success you help build
• People-first culture that values teamwork, collaboration, and creating a positive workplace experience for employees and visitors alike
• Meaningful impact every day through a highly visible role that helps support project teams, office leadership, and the success of one of Wisconsin's most respected construction firms
• Stable, growing organization with a strong reputation, long-standing client relationships, and a commitment to excellence
• Connected office environment where your contributions are valued and your work directly supports the success of employees across the Milwaukee office

Plus: Competitive compensation, 401(k) + contributions, profit sharing, generous PTO, paid parental leave, career development opportunities, and a comprehensive benefits package.

Diversity matters. Findorff…