Administrative Assistant - Traffic Safety; Part-Time

Administrative Assistant I

This position requires significant interactions with internal and external stakeholders such as MATC Traffic Safety Department administrative staff, part time instructors & other college departments along with state and local government program administrators, including Wisconsin Department of Transportation (WDOT) and Division of Motor Vehicles (DMV), Southeastern Wisconsin Alcohol and Other Drug Abuse Assessment Agencies. Treats all student, employee, and stakeholder information in a confidential and respectful manner.

The Administrative Assistant I, provides essential support by managing front desk operations, greeting visitors, answering phone calls, and performing a variety of clerical and administrative duties to support the department. This includes managing schedules, handling communication, organizing documents, and assisting with day-to-day office operations. The role involves data entry, maintaining filing systems, and coordinating meetings, all while ensuring smooth workflow and efficient office management.

The Administrative Assistant I plays a key role in supporting the team's needs, ensuring a productive and organized work environment.

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs.

We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC c.edu.

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.

MINIMUM QUALIFICATIONS

Required Education & Experience :

• High school diploma or equivalent and a minimum of six (6) months of office experience, preferably in a field related to the transportation industry.
• Selected candidate must be able to pass WDOT (WI Department of Transportation) and DMV (Department of Motor Vehicles) standard screenings.

Specialty Skills for this Position: This position requires significant interactions with internal and external stakeholders such as MATC Traffic Safety Department administrative staff, part time instructors & other college departments along with state and local government program administrators, including Wisconsin Department of Transportation (WDOT) and Division of Motor Vehicles (DMV), Southeastern Wisconsin Alcohol and Other Drug Abuse Assessment Agencies. Treats all student, employee, and stakeholder information in a confidential and respectful manner.

Competencies: Proven ability to create and maintain a positive work environment, manage multiple tasks effectively, adapt to change, and demonstrate exceptional attention to detail. Demonstrates innovation, optimizes work processes, ensures accountability, collaborates effectively, communicates clearly, and fosters interpersonal savvy while instilling trust. Maintains a strong customer focus, values differences, is action-oriented, pursues self-development, and shows compassion.

KNOWLEDGE, SKILLS, & ABILITIES

• Excellent communication and interpersonal skills, with emphasis on strong organizational skills.
• Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions.
• Ability to communicate effectively through both oral and written means.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations and promote a positive work environment.
• Proficiency in the use of computers and software specific to position, including Google Suite software.
• Ability to work…