Admissions Technician (Full-time

Associate Dean

Under the direction of the Dean of Community Education this position collaborates in the general operations of Dual Enrollment team, Community Education programs including Integrated Education & Training (IET), Adult High School (AHS), GED, and HSED programs. Additionally, each Associate Dean may provide an oversight role in one or more of Community Education Hub's operations. An emphasis of this position is for the direct support for high school programs, dual enrollment and dual credit, and transitions from community education programs into the college's seven (7) major pathways.

Finally, the Associate Dean will provide a support role (to the dean) in the oversight of all grants related to supporting Community Education. Performs broad administrative and staff support duties of a highly responsible and confidential nature to assist in the administrative operations of the college. Has primary responsibility for coordinating an important department or unit function. Work requires comprehensive knowledge of departmental and college operations, policies and procedures, and the exercise of independent judgment, including discretion in the resolution of minor problems and details.

Handles complex issues and problems, and refers only the most complex issues to higher-level staff. Receives and responds to correspondence. Receives and directs visitors, provides support in a variety of functions to an individual, team, department, or other group. Collects, reviews and analyzes data, and prepares reports, charts, budgets and other presentation materials. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging.

Schedules and coordinates meetings, travel, and other group activities. Additionally, has advanced word processing, spreadsheet and graphics software skills. Attains full proficiency in multiple competencies relevant to the job. Works independently within established procedures associated with the specific job function. Under the general supervision of the Director of Admissions and Testing.

• Processes High School and College Transcripts
• Inputs ACT Scores
• Processes Admissions applications
• Updates students admittance status
• Process readmission applications and program change forms
• Organize and coordinate complex admission applications according to established college and departmental policies and procedures; review admission applications for accuracy and completeness and request additional materials, if needed;
  Research accreditation of United States institutions to determine if the institution is accredited and to determine the transferability of coursework;
• Enter transfer credits for students from both domestic and international institutions; enter international student data into SEVIS for the purposes of generating I-20's; maintain the integrity of admissions databases by monitoring error reports and making appropriate corrections; enter, update, maintain and purge applicants' credentials
• Verify student graduation dates; validate college grade point average on transcripts
• Review domestic and international credentials to determine application readiness;
• Merge prospect data into application database and verify student record, student identification number and related student information to prevent duplication of application and/or student identification number;
• May manage and create user accounts, set-up security access and create and reset passwords for the common application, under the guidance and request of the Director;
• Test new software and business systems, as necessary; may attend meetings and committees both on-campus and external to coordinate information;
• Communicate with staff within the division of Enrollment Management to verify student history, to coordinate data records and to meet the enrollment goals of the university;
• Assign and monitor the work performed by work study students assisting in the processing area; may participate in interviews and make recommendations on the hiring of new work study students;
• Serve as agent on the office email and IM queuing system; provide routine information to callers and when appropriate, field inquiries to appropriate staff person; may provide support for status calls;
• Provide back-up support and/or coverage for other processors; create training manual for specific duties to ensure proper coverage during absence; assist in providing on-the-job training to new and current staff members;
• Respond to inquiries on admission status, transcripts programs; refer callers to other resources or offices as appropriate; communicate with advisors and other departments to assist with problems, procedures and general information.
• Implement the District's matriculation policy by determining which portions of the program each new applicant requires; determine through verbal and written responses if the applicant requires testing, orientation, counseling or all facets of…