Assistant to the Dean, Arts and Sciences

Assistant to the Dean, Arts and Sciences

Position Title Assistant to the Dean, Arts and Sciences

State

State Wisconsin

Employment Status

Employment Status Full Time

Position Status

Position Status Regular

If Limited Term (End Date of Assignment, Project, or Grant)

Position Type

Position Type Staff

Job Family

Job Family Operations and Administrative Services

# Hours Per Week 37.5

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission:
The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide .

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Assistant to the Dean manages the day-to-day operations of the Dean’s Office and serves as liaison to 15 department chairs and assistants and 3 ROTC units in the college, as well as to numerous other university offices. This position coordinates scheduling, communications, and preparation for meetings for the Dean. Scope also includes the management of the annual Promotion & Tenure process, the sabbatical program, and special events planning for the college.

The Assistant to the Dean also assists with answering the phone, responding to emails and greeting visitors.

• Provide administrative support to the Dean’s office and act as liaison to departments, Chairs and administrative assistants. Read, analyze, investigate, collaborate, delegate and/or respond as appropriate to all incoming correspondence on behalf of the Dean, the Dean’s office, and/or the college.
• Track the Dean’s calendar, set up meetings, help with preparation of materials, and assist with logistics related to meetings. Collaborate with Dean, Associate Deans and budget director to prepare agendas and other meeting materials.
• Manage the Promotion and Tenure process for all faculty in the college to ensure faculty dossiers are complete and accurate. Maintain faculty spreadsheet and track all communications involved in determining timebound year. Prepare all communications to department Chairs, faculty members, area committee members, and Provost Office with regard to this process.
• SharePoint administrator for the college: maintain college site and review to ensure dossiers are in order, upload materials and provide assistance to departments as needed, approve, grant, and remove security access for department Chairs, assistants and area committee representatives. Review dossiers for accuracy and completeness and assist Dean in preparing Dean’s letters.
• Answer calls and questions from other MU internal offices, parents, students and external stakeholders. Organize, oversee, and maintain all college (departmental, Advancement, alumni, etc.) and faculty (personnel, promotion and tenure, awards, etc.) files, both paper and electronic.
• Track and support department…