Administrative Associate

Administrative Associate

Job Description

The Administrative Associate will support Executive Leadership with a variety of duties. Mainly, they will assist with scheduling, travel, registrations, expense management, and corresponding within and outside of the organization. The role involves creating complex workflow charts, spreadsheets, databases, macros, and templates, as well as reports, minutes, letters, memos, and forms.

Responsibilities

+ Manage calendars, coordinate meetings, and prepare pertinent agendas or materials.

+ Provide resolution to phone inquiries, prioritize issues, and route calls as appropriate.

+ Serve as a key point of contact for a variety of audiences and independently compose email and other correspondence.

+ Conduct research, compile data, and prepare presentations and reports for leadership review.

+ Coordinate and perform status reports, project reports, and other types of information regarding special projects.

+ Monitor department budget and summarize financial reports, including monitoring expenditures, preparing purchase orders, and check requests.

+ Assist in budget development.

Essential Skills

+ Administrative support

+ Microsoft Office Suite

+ Outlook

+ Excel data entry

+ Executive assistance

+ Scheduling

+ Clerical and Administration

Additional

Skills & Qualifications

+ Must have at minimum 3 years of administrative experience supporting leadership

+ Medical experience is highly preferred

+ Basic Excel, Outlook, and Microsoft experience required.

Work Environment

The work schedule is Monday through Friday, from 8 am to 5 pm, with a business casual dress code.

Job Type & Location

This is a Contract position based out of Wauwatosa, WI.

Pay and Benefits

The pay range for this position is $27.50 - $34.33/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wauwatosa,WI.

Final date to receive applications

This position is anticipated to close on Aug 15, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a Clearly Rated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccom for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.