Administrative Assistant I (Part-time)- Oak Creek

Description

Milwaukee Area Technical College (MATC) is Wisconsin's largest andmost diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years.

The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. MATC'sdiverse team members - 42% of whom are employees of color--workwith a purpose to serve the students who make us one of the most diverse two-year institutions in the Midwest. Together, we are meeting the needs of the community we shared and committed to eliminating equity gaps in higher education for both students and employees.

We are seeking passionate individuals to join our teamwho shares the same passion in serving this purpose. Learn moreabout MATC c.edu.

The Administrative Assistant I, provides essential support by managing front desk operations, greeting visitors, answering phone calls, and performing a variety of clerical and administrative duties to support the department. This includes managing schedules,handling communication, organizing documents, and assisting withday-to-day office operations. The role involves data entry,maintaining filing systems, and coordinating meetings, all while ensuring smooth workflow and efficient office management. The Administrative Assistant I plays a key role in supporting theteam’s needs, ensuring a productive and organized work environment.

Work involves a variety of tasks that require attention to detail,basic analytical skills, and the ability to follow established practices and procedures. Supervision is provided to guide the employee, with a focus on training and development. The position involves working both independently and as part of a team tosupport staff and achieve goals.

Performs front desk operations, greets and assists visitors in a professional and courteous manner providing exemplary customer service, answers and directs incoming calls, takes messages, and ensures timely follow-up, and monitors and manages office deliveries and mail distribution.

Provides general administrative support to department by managing all filing and maintaining thefiling system. Completes data entry, photocopying, and assists inthe preparation of documents, reports, and correspondence asneeded. Schedules appointments, meetings, and conference room reservations. Provides administrative support to staff and management, including handling routine inquiries and performing tasks as directed.

Ensures the office is keptclean, organized, and functional at all times. Performs inventory of office supplies and requests/orders additional supplies asneeded.

Practices honesty bydemonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy inall actions. Addresses all student and employee behavior in aconfidential and respectful manner.

Establishes, maintains, and enhances positive work relationships with students, staff, faculty, and administrators.

Maintains informed on emerging technology trends and common user issues in higher education with an emphasis on community Colleges.

Actively organizes and/or participates in applicable work groups,trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Performs other related duties within the scopeof the position as required for the efficient operation of the division and to support institutional objectives.

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.

High school diploma or equivalent and a minimum of six (6) months of…